Front Officer Administration at Next Group Solutions Ltd

Responsibilities of the Front Officer Administration Job

• Front office administration and ensuring cleanliness is maintained at all times
• Receiving calls and responding to customer emails and inquiries.
• Offering administrative support
• Office management and budget administration as well as petty cash management
• Maintaining both electronic and physical filling systems
• Managing and maintaining of office equipment’s
• Maintaining the bills payable account and ensuring that all bills are paid on time or before the deadline, electricity, telephone, internet etc.
• Maintain the statutory deductions files and ensure prompt payments of the statutory deductions, PAYE, NSSF, NHIF Taxes and VAT
• Formatting reports, scanning necessary schedules, photocopying and biding of documents.
• Keeping and maintain records of call and clients requests and ensuring respective parties have been notified immediately.
• Managing the timesheet records for all staff.
• Providing assistance in monitoring employee performance appraisal processes.
• Coordinating & organizing meetings and trainings/workshops
• Coordinating logistics, travel and accommodation arrangements for staff and partners
• Maintain the leave records
• Ensuring visitors are well served and treated and directed.
• Any other duties as assigned by the management.
• Self-driven and with a lot of personal initiative
• Team player
• Smart and with pleasant person
• Must have good track experience
• Person of high level of integrity
• Organized and smart

Qualifications for the Front Officer Administration Job 

• Diploma level or graduate in office administration from a recognized institution
• MS office competent especially excel and word and presentation Office management skill
• Secretarial certification an added advantage
• Excellent typing skills
• Atleast 2years experience as an Admin Assistant
• Strong command of English
• Computer Literate