Associate Program Officer at FHI 360

Description

Afya Uzazi Nakuru/Baringo Program is supported by the United States Agency for International Development (USAID) and aims to enhance access and utilization of quality family planning/reproductive, maternal, newborn, child and adolescent health services in the two counties. As part of its learning and knowledge management function, Afya Uzazi works with key stakeholders, including USAID’s PACE Project, national and local policymakers and implementing partners to improve the use of evidence by synthesizing and packaging information to facilitate use, translating evidence into actionable findings and improving access to user-friendly tools and resources.

The Associate Program Officer provides technical assistance and support to the program. Collects, compiles, and analyzes information relevant to the program. Provides administrative and project support, in addition to communication efforts related to program management and execution. Ensures compliance with internal and external regulations. Monitors budget for programs and develops monitoring system for reviewing project status. Ensures completion of program while adhering to budget, scope, and schedule requirements. Develops/Reviews work plans, prepares presentations, and supports other related program objectives and deliverables.

Job Summary / Responsibilities

Program Development and Management

• Provide support to program/technical staff for coordinated and integrated project delivery
• Particpate in development, and implementation tracking of annual project workplans.
• Develop performance progress report in collaboration with technical teams within the set timelines and in response to donor requirements and work plan objectives.
• In collaboration with relevant project teams (technical/finance), draft and manage partner sub awards encompassing scopes of work, budgets, work plans. In addition, draft memorandums of understanding and other contractual documents between FHI360/Afya Uzazi and partners.
• Facilitate quarterly performance review meetings with project staff and partners in the Counties.
• Support technical teams to develop schedules of supportive supervision and progress monitoring of project activities.
• Ensure partners submit all reports in a timely fashion, review narrative and finacial reports per workplans, scopes of works.
• Identification of partners organizational capacity gaps and generated capacity building action plans to address identified gaps.
• Provide program monitoring support and capacity building to designated implementing Partners to ensure timely implementation of subagreement schedules/workplans and timely program and finance reporting
• Keep government heads and other stakeholders informed about the project, and updated on progress and opportunities for collaboration and ensure the project is represented at stakeholder forums.
• Respond to a variety of programmatic, financial, administrative and logistics needs and requirements generated from the partners, project staff, project management, donors and monitoring project website.
• Ensure equitable allocation, efficient and effective utilization of project resources
• Ensure that Afya Uzazi is consistently branded for visibility in all areas of operation.
• Review, edit and format project document: workplans and quarterly reports
• Tracks performance against Financial Cost objective (FCO), project timelines, budget, objectives, and deliverables.

Support to Chief of Party (COP)

• Communicates regularly with project team leads to keep them abreast with project progress; provide timely information on issues that need their attention and intervention.
• Respond to program related request from the office of the Project Director
• Organize strategic partners’ meetings, document deliberations and communicate the same
• Document deliberations of the project management team(PMT) and share with the team
• Maintain a database/ filing system of project documents
• Support in preparation for donor visits and take clear notes of feedback from USAID performance review meeting indicating various points of action
• Holds regular update and feedback meetings with staff to ensure they work in an integrated manner; address issues that may hamper a smooth working process and resolve problems/conflict with tact.
• Communicate to project staff on various aspect of the project upon request by the Director
• Serve as the liaison for internal units, such as finance, contracts, HR, procurement, etc.

Qualifications

REQUIREMENTS: KNOWLEDGE, SKILL, ABILITIES AND EXPERIENCE

• Working knowledge of concepts, practices and procedures with program design
• Strong and demonstrated program/project management skills
• Ability to solve problems and implement corrective action as needed
• Ability to prepare reports and provide information to management in a timely manner
• Excellent oral and written communication skills.
• Strong organizational abilities and attention to detail.
• Proven ability to work within strict deadlines
• Prior national or international work experience in a USAID funded project in a similar capacity
• Deep understanding of USG rules and regulations
• Demonstrated experience in facilitation with excellent presentation skills

Minimum Requirements

• Bachelor’s degree in health sciences, Education, behavioural, social sciences, international development or related field with 3-5 years’ experience or a master’s degree in public health, international development, project management, social sciences or related field with 1-3 years’ experience.
• Proficiency in Microsoft Office Suite.