Proposals Coordinator: Civil Infrastructure - East Africa at AECOM

Job Summary: As a Bid & proposals coordinator, you would be responsible for working with multiple bid managers and teams to coordinate expressions of interest, pre-qualifications and proposals, using the AECOM Work Winning process, to provide quality, winning documents to set deadlines.

Duties And Responsibilities

• Develop overall market growth strategies, which articulate market trends/drivers and recommended priorities to successfully invest and grow, consistent with the business line's and AECOM's overall growth objectives in the fields of Industrial, commercial and retail buildings, Power and Oil & Gas.
• Coordinate and support the activities of Market Sector Leaders to maximize business for key accounts within the market, especially for global, national, multi-regional and regional accounts.
• Lead market specific external affairs and branding activities that promote AECOM.

Deliver the bidding process for relevant bids for project opportunities through the following tasks

• Manage the production of bid documents ensuring they meet required quality standards and time deadlines.
• Ensure the effective use of AECOM’s Work Winning (WW) process and tools, for all assigned bids, to optimise the opportunity of winning.
• Assist the bid manager and team with all activities in the WW process and in liaising with other identified teams
• Provide organisation and structure for the bid manager and teams to ensure effective and efficient work and use of time.
• Ensure a compliant; error free document arrives with the client in the correct format, meeting the deadline.
• Develop compliance lists, bid structures and outlines.
• Coordinate bid preparation functions (administration, graphic design, technical writing) and the compilation and production process.
• Use approved templates and know how to apply them. Understand the AECOM brand and know how it should be applied in bids.
• Perform quality control checks on all bids undertaken.
• Arrange and attend bid planning and review sessions, as required.
• Assist in the creation and update of project data sheets project experience lists and CVs where required, ensuring they are channelled through ‘the bid studio onto relevant repository platforms.

Requirements

Minimum Requirements Experience

• At least 5 years of related experience in engineering consulting/ contracting environment .
• An understanding of the market and sectors and services where AECOM provides its services.
• Strong communication, collaboration and team building skills.
• Agile response to fast paced work environment and organizational change.

Preferred Skills

• A professional demeanour, strong interpersonal and leadership skills with a collaborative working style.
• The initiative and personal commitment to work on multiple projects and details concurrently, follow up, and bring tasks and projects to full completion.
• Be able to work in a collaborative environment on multiple bids.
• Organisational and administrative skills, including the ability to complete varied work tasks on schedule, and direct team work
• Proven ability to manage documents.
• Excellent verbal and written English communication skills.
• Understands the benefits of different communication methods and applies the principles.
• Ability to work under high pressure environment with tight deadlines

Computer Literacy

• Required competency MS Word, MS PowerPoint, MS Excel, InDesign.
• Desired competency MS Projects, SharePoint, Sales force.

Additional Comments

• Women who would still like to participate in the engineering sector are encouraged to apply as this is an office based job.

Preferred Qualifications

Preferred Qualifications Engineering Degree level or equivalent