Temporary Human Resources Assistant at FHI 360

Job Summary / Responsibilities:

• Ensure the following checklist is followed:
• Updated HR/Personnel Record form completed and signed by employee. Take note of at least 4 next of kin contacts are provided on the form and the beneficiaries appointed with a percentage of proceeds against each nominated beneficiary for Provident Fund, Group Personal Accident and Group Life Insurance.
• Duly signed Country Office – National Employee Checklist for New hires after completion of orientation.
• Passport size photograph of employee & dependents (where applicable), photocopies of national ID, passport (where applicable), PIN, NSSF, NHIF, birth certificates, marriage certificates & adoption/affidavit documents (where applicable).
• Copies of Policies and Procedures duly signed by the employee:
• FHI 360 Code of Ethics & Conduct – certificate issued from FHI 360 e-course
• Conflict of Interest for Director level staff
• Management Attention to Issues and Concerns identified by staff; No retaliation
• Consultancies and other affiliations
• Request for prior approval to engage in Non-FHI consultancy or other employment affiliation
• Harassment or Discrimination in the Workplace
• Use of Information Technology Resources
• Use of FHI 360 Computer Resources and Networks
• Telephone and Data Services Policy
• Promotions and Transfers
• Copy of map to employee’s residence
• Original Annual Performance Assessment from the date of hire to date duly signed by employee, supervisor, immediate supervisor, HR and Country Director
• Original Introductory assessment and letter of confirmation after completion of 90-days probation period.
• Copies of CV, application letter, educational/professional certificates, recommendation letters, reference checks and terrorist checks and interview evaluation analysis, interview summary or justification that led to the recruitment of the employee.
• Original letters of appointment, contracts, merit letters, market adjustment letters, personnel action record forms, internal equity & harmonization letters and other relevant salary history documents duly signed by Director and employee.
• Updated employee biographical data sheet duly signed by employee and FHI representative with pay slip of previous employer and Fair Credit Reporting Act Disclosure & Authorization.
• Updated Job description based on currently job responsibilities of the employee.

Employee Benefits

Copies of Nomination of Beneficiary, Medical application and Group Life insurance forms.

Leave Forms

Assist in filing approved leave applications forms according to project and/or department in alphabetical order and chronologically.

Payroll File

Assist in filing payroll summary, statutory & non-statutory documents in a chronological order.

Qualifications

Degree in Business Administration or Human Resources Management with 1-3 years or Diploma in Human Resources Management 3-5 years’ experience. Experience must reflect the knowledge, skills and abilities listed above.

Mental AND Physical Requirements: Knowledge, Skills and Abilities

• Knowledge of human resources, administrative procedures.
• Ability to manage a large volume of work independently, accurately and in a timely manner.
• Excellent written and spoken communication skills, attention to detail, quality and deadline.
• Knowledge of MS office packages i.e. Excel, Word, PowerPoint and/or other software and spreadsheets.
• Ability to work and get along well as a member of a team.