• Office Administrator at KOICA Kenya

  • Posted on: 11 July, 2017 Deadline: 16 July, 2017
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  • KOICA Kenya Office is a bilateral grant aid agency for the South Korean Government.

    Office Administrator

     

    Job Description

    • Manage all activities involved in sourcing Suppliers, procurement, quality assurance and financial logistics activities, overseeing all aspects of purchasing, negotiations and process implementation for procurement of goods and services
    • Ensure quality, cost effective and timely documentation of all procurement processes
    • Provide secretarial assistance such as – arrange appointments, drafting of letters, schedule meetings, receive visitors, and respond to requests for information.
    • Maintain and update files and retrieve relevant information as and when required.
    • Maintain database, visiting cards, address, telephone numbers etc.
    • Applying and following up on VAT refunds and exemptions.
    • Application and follow up of passes and work permits for newly dispatched Korean officials.
    • Assist to settle newly dispatched Korean officials i.e. clearance of containers and/or cars from the Port.
    • Handle contracts and lease agreements (moving offices/ new residences for dispatched officials, etc.)
    • Handle office insurance matters.
    • Handling and following up on legal issues that might arise.
    • General office maintenance.
    • Coordinate the Invitational Fellowship Program for Kenyan Government officials.

    Qualifications

    • A University Degree, preferably, in the Social Sciences
    • A minimum of 2-3 years’ experience in a similar role. Experience in Accounting will be an added advantage.
    • To have studied in Korea or worked with Korean organizations will be an added advantage.
    • Proficiency in Microsoft Office programs, email and internet.
    • Ability to multi-task, organize, prioritize and communicate
    • Excellent verbal and written communication skills in English.
    • Well groomed, presentable, friendly and confident

    Method of Application

    All applications should be directed to koicakenyaoffice@gmail.com 

    Deadline: July 16th, 2017

     

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