Executive Assistant/ Office Manager at Duma Works

About the Role

The individual will provide executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the Executive office.

In addition, he/she will be in charge of the reception as well as ensuring everything behind the scenes runs smoothly.

The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

The Executive Assistant will have the ability to work independently and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Executive Assistant/ Office Manager Job Responsibilities

• Manage executives’ diaries and arrange their daily schedule (set up meetings, travel, speaking engagements)
• Ensure accommodation & Local transportation logistics are in place when Executive team travels.
• Oversee the performance of other clerical and administrative staff
• Act as an office manager by keeping up with office supply inventory
• Organise for travel & accommodation for all staff
• Screen and direct phone calls and distribute correspondence
• Devise and maintain office filing system
• Assist with event planning and management
• Provide front desk services as and when required.
• Represent BRCK at various events and functions