The United Nations is an intergovernmental organization to promote international co-operation. A replacement for the ineffective League of Nations, the organization was established on 24 October 1945
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.
Organizational Setting and Reporting
This position is located in the Executive Office of the UN Environment Headquarters in Nairobi. Nairobi is classified as a hardship B duty station and a family duty station. The incumbent reports directly to the UN Environment Chief of Staff assisting the Executive Director.
Within delegated authority, the incumbent will be responsible for the following duties
Support and advise the Executive Director through
(i) Coordination and strategic prioritization of all communications addressed to the Executive Director.
(ii) In consultation with UN Environment Senior Management, monitor, identify and bring to the attention of the Executive Director emerging political, policy and managerial issues.
Maintain liaison and serve as primary contact for smooth communication between the Executive Director/Executive Office and UN Environment Divisions, Regional Directors, and Country heads of office.
(i) Manage the Executive Director’s day-to-day commitments and serves as point of referral for a number of regions/countries and thematic policy areas, including Africa and the nexus between the environment, peace and security matters.
(ii) Ensure prompt and efficient communication and coordination between the Executive Director and UN Environment Divisions and Offices.
(iii) Work with the Divisions and relevant staff, draft correspondence for and on behalf of the Executive Director, including confidential correspondence.
Support the Executive Director’s meetings
(i) Assist in planning for and participating in meetings of the United Nations Environment Assembly (UNEA) and the Committee of Permanent Representatives.
(ii) Ensure that the Executive Director is effectively able to participate in (and lead, when appropriate) meetings with the UN Environment Senior Management and other internal bodies as necessary.
(iii) Ensure that the Executive Director has relevant briefing material for meetings with senior managers, colleagues, members of the Nairobi diplomatic community, and visiting government, United Nations, Inter-Governmental Organizations and Non-Governmental Organization officials.
Support the Executive Director to maintain close contact with government delegations, particularly in Africa, senior officials of the United Nations and its system organizations
(i) Facilitate effective communication and contacts.
(ii) Bring to the attention of the Executive Director issues relevant to UN Environment’s bilateral relations with governments and inter-agency cooperation.
(iii) Identify, analyze and monitor political developments, trends and emerging issues that could affect the work of UN Environment.
(i) Coordinate the preparation of extensive briefing materials and mission files, ensuring the materials from other offices are submitted in a timely manner and are of high quality.
(ii) Finalize all speeches and statements to be delivered by the Executive Director, in close consultation with the submitting office.
(iii) Guide the Executive Director’s Administrative Assistant on all logistical preparations for mission travel, in cooperation with relevant substantive colleagues (particularly in regional and out-posted offices) and external interlocutors.
(iv) Assist in follow-up actions arising from missions, including the finalization of mission reports and dissemination of relevant information to colleagues in other parts of UN Environment.
Interested and qualified? Go to United Nations career website on careers.un.org to apply