PA & Office Administrator at Zeepo

PA & Office Administrator Job Responsibilities

Personal Assistant

• Receiving and sorting daily deliveries/mail.
• Managing executives’ diaries and organizing meetings and appointments.
• Controlling access to the executive
• Booking and arranging travel, transport and accommodation.
• Preparing letters, presentations and reports on behalf of the executives.

Office Administration

• Manage Office consumables budgeting, requisitioning and usage.
• Ensuring the office & compound is clean and properly maintained.
• Supervising and monitoring administrative staff.
• Ensuring utility bills are paid on time i.e. Internet, Telephone, Water, Electricity, gardening etc.
• Keeping a register of the company’s assets and organizing for repairs & maintenance of the same.
• Ensuring company vehicles are properly maintained and fueled.
• Organizing internal company events.
• Work with receptionist to coordinate meeting rooms and ensure adequate supplies are available and their tidiness.
• Assist HR with implementation of various office policies.
• Ensure office efficiency is maintained by carrying out planning and procurement of office equipment and overseeing their safe keeping, allocation and/or storage as applicable.

Knowledge, Skills and Abilities

• Proven work experience as a personal assistant
• Knowledge of office management systems and procedures
• Outstanding organizational and time management skills
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills

Qualifications for the PA & Office Administrator Job

• Minimum 5 years of experience as a Personal Assistant
• Hold a Bachelor’s Degree from a recognized institution
• PA Training/Certification will be an added advantage