Business Unit Administrator at KPMG East Africa

Job Description

KPMG’s Audit practice help organizations and individuals achieve their objectives and succeed in the economy through measuring performance, managing risks and leveraging knowledge. Without audit services, capital and financial markets cannot operate effectively. Shareholders need independent opinions on the financial results and position on companies where they have invested in.

Due to continued growth in our Audit Business Unit, we are looking to recruit a Departmental Administrator.

Key roles and responsibilities

Proposal support

To support business development by ensuring that KPMG’s latest best practice is being applied to proposals including

• Assisting in proposal writing
• Handling proposal enquiries and channel to the appropriate client service staff within the firm
• Advising / reviewing proposals and presentations and other documents for KPMG best practice
• Prepare weekly and monthly proposal reports
• Maintain Audit proposals/EOI register
• Maintaining a database of proposals
• Promoting proposal templates, coordinating and maintaining CV database and experience sheets.

Administrative/PA responsibilities

In conjunction with other departmental administrators:

• Providing administrative services to Audit Partners, Directors, Managers and staff with formatting and printings audit reports, management letters, proposals, Expression of Interests, Engagement letters
• Preparing fee notes for ongoing projects
• Providing administrative assistance on large client engagements
• Compilation of information based on key performance indicators and targets for discussion in monthly Audit management meetings. Sending meeting request and organizing logistics prior to the meeting
• Follow up on debtors on a continuous basis
• Making travel arrangements, arranging visas, renewal of passports, banking, taking messages in their absence and/or referring to respective managers, setting up meetings and departmental/ leadership diary management.

Other Activities

• Debt collection
• Ensuring all Risk processes & procedures are followed during client engagements
• Assist in any other matters incidental to Business Unit management as may be requested from time to time by Performance Manager/Supervisor

Qualifications and experience

• Diploma in Management/Secretarial course/ Business Administration
• University degree in a relevant field will be an added advantage
• Relevant working experience and exposure in required areas of focus.

Skills and attributes

The ideal candidate must be able to provide support to various management and leadership levels, and work well independently with the following skills and attributes:

• Excellent report writing, communication and interpersonal skills
• I.T skills: Mastery in MS Office suite ( Word, Excel, PowerPoint and Vision)
• Analytical skills
• Demonstrate and articulate KPMG values
• Strong organizational skills and creativity
• Pragmatic problem solving skills
• Personal and professional ethics
• Goal driven and results oriented
• Multicultural skills
• Resilience and tenacity
• Ability to work under pressure and with minimal supervision.

We offer

• Exciting unparalleled exposure to advisory skills, competencies and tools;

• Continuous learning and development
• Exposure to multi-disciplinary client service teams
• Unrivalled space to grow and be innovative