Subscribe to Job Alert
Join our happy subscribers
Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us
The World Health Organization is a specialized agency of the United Nations that is concerned with international public health. It was established on 7 April 1948, headquartered in Geneva, Switzerland.
OBJECTIVES OF THE PROGRAMME
The Management & Administration Unit of the Health Emergencies Programme is responsible for effective management and administrative support for the emergencies programme and for ensuring that WHO emergency operations are rapidly and sustainably financed and staffed. This consists of the provision of high-quality, predictable administrative services (i.e. HR, Finance, work planning, grant management) to the Emergency Programme, including during emergency response, as well as effective monitoring of (and compliance with) SOPs, leading to continuous improvement and business process excellence. The Programme Assistant reports to the Programme Officer with second level supervision by the Programme Area Manager, Management & Administration (MGA).
The mission of WHO's Health Emergencies Programme is to build the capacity of Member States to manage health emergency risks and, when national capacities are overwhelmed, to lead and coordinate the international health response to contain outbreaks and to provide effective relief and recovery to affected populations.
DESCRIPTION OF DUTIES
Under the supervision of the Administration Management Officer, the Programme Assistant will provide the following support to Managers and staff members
General
1.Administration of staff including orientations on rules and regulations;
- Organize and participate to meetings on day-to-day administrative issues;
- Participate to exchanges related to WHO revised practices and procedures;
4.Assists international staff with importation, purchasing and registration of their private vehicles and personal effects and initiate arrangements with local custom in collocation with the Operation Officer in the Country office;
Procurement and inventories management
- Assist the hub in preparing their procurement forecasts;
- Based on the procurement forecast plan, the Assistant provides support in executing related procurement activities and may be asked to participate with or in place of the supervisor at meetings with suppliers or programme units.
- This includes initiation of non-staff contracts (Consultant and SSA) as per requests from programmes;
- Ensures the selected suppliers/contractors list is sent for creating supplier creation. Proposes, or assists the hub in proposing, justification for the acceptance of offers which are not the most economic. In case of external service requisitions, the Operations Assistant supports the Manager in evaluating the service request based on WHO policies.
Travels and meetings management
REQUIRED QUALIFICATIONS
Education
Essential: Completion of secondary school education or equivalent technical or commercial/Management education.
Desirable: University degree in Management..
Experience
Essential: 8 years of relevant experience.
Desirable: Experience in administrative support positions in WHO or another UN agency an asset. Experience in Oracle-based or other ERP systems an asset.
Skills
- Good knowledge of standard operating procedures (SOPs);
- Excellent knowledge of WHO rules, regulations and practices in terms of administrative and financial management;
- Good Planning capacity;
- Ability to create and maintain healthy working relationships with people of different nationalities and cultures
WHO Competencies
*1. Communicating in a credible & effective way
*2. Fosters integration and team work
*3. Producing results
Use of Language Skills
Essential: Expert knowledge in English or French and a working knowledge of the other
Build your CV for free. Download in different templates.
Join our happy subscribers