Accounts Assistant at African Conservation Centre

Job Purpose

Reporting to the Accountant, the accounts assistant shall be responsible for executing systems, procedures and controls of the accounting function covering the accounting policies, procedures and control, manner of record maintenance and reporting requirements.  The position will be based in the Nairobi Headquarters office with occasional field travel.

Key responsibilities

• Posting Data to the accounting system on a timely basis.
• Generate financial reports e.g. monthly, Quarterly, midyear and annual reports.
• Evaluate receipts and expenditure forms, LPO  to ensure completeness and compliance to policies before posting in the accounting system.
• Preparation of a monthly creditors Aging report
• Ensure accurate maintenance of all ACC financial and accounting files through proper filling of all documents with requisite approvals.
• Reconciliation of monthly bank accounts, and submit the same for review to the Accountant and the Director.
• Reconciliation of creditors schedule with suppliers’ statements, imprest accounts for determination of outstanding  balances
• Ensuring all imprests from field officers are surrendered and reflect value and are cleared within the stipulated time as per ACC financial policy.
• Reviewing of all imprest surrender documents provided by staff and assessing, testing and judging the allowability, allocability and reasonability of               different expenses incurred to concur with the donors financing agreement.
• Individual imprest staff accounts with personal statements to determine outstanding surrenders.
• Ensuring that all supporting documents and relevant evidence provided by staff are bonafide and adequate as per the donors financing agreement.
• Any other responsibility as assigned by the management and Executive Director

Required Qualifications

• Possess a Bachelor of Commerce degree in Accounting. Possession of CPA Section 4 will be an added advantage.
• Proficiency in an accounting software. Knowledge of QuickBooks and Microsoft dynamics will be an added advantage.
• Familiar with NGO accounting and donor reporting
• Minimum 2 years’ experience in a busy environment.
• Good Interpersonal skills and
• Problem solving and Analytical skill