Associate Contracts Management Officer at United Nations

This posting is for the temporary replacement of a staff member on assignment and the selected candidate will be given a contract up to the return of the incumbent of the post currently up to June 30, 2018.

The candidate is responsible for any travel expenses incurred in order to take-up the appointment.

All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening.

Interested applicants who are working with UN Contractors must fulfill the obligations of their contracts with the UN Contractors in order to be eligible to apply for this vacancy.

Background

United Nations (UN) Department of Field Support (DFS) is establishing a Supply Chain Management (SCM) Program at the enterprise level to increase the efficiency and effectiveness of Field Mission support through holistic planning and continuous collaboration across all stakeholders.

The Supply Chain Operations Reference (SCOR®) model is used to categorize the future state of UN supply chain processes in a standard reference model that can be measured, managed, and controlled.

Organizational Setting and Reporting Relationships

This position is located Supply Chain Operations Section in Nairobi. The Associate contracts Management Officer at this level reports to the Section Team Leader.

Associate Contracts Management Officer Job Responsibilities

• Provide advice to the Chief of the Section on matters involving mission contacts.
• Assist in managing key contracts in support of mission (and regional) operations, which are under the purview of the Unit, with a focus on service contracts for which the Unit is primary responsible. Services contracts include but are not limited to equipment maintenance/repair, PX operations. Quality Assurance on catering aspects, active UN global systems service contracts.
• Carry out the implementation of Standard Operating Procedures and Administrative Instructions related to the field of Contract Management.
• Assist in the preparation of Statements of Work (SOWs) and Scopes for Work, Source Selection Plans, requisitions and technical evaluations for all contracts to be managed by the Section.
• Carry out programmatic/administrative tasks as required by the Section, including assisting in the assigning/monitoring performance parameters and critical indicators, reporting on programme performance, preparing inputs for results-based budgeting, evaluating national staff performance, interviewing candidates for job openings and evaluation of candidates for national posts.
• Respond to audit observations, as assigned. Manage, guide and train staff under his/her supervision.
• Carry out other tasks as requested by the Chief of the Section.

Qualifications for the Associate Contracts Management Officer Job

• Advanced university degree preferably in business administration, commerce, law or other relevant field.
• A first level university degree with a relevant combination of academic qualifications and experience may be accepted in lieu of an advanced degree.
• A minimum of two (2) years of progressively responsible experience in procurement, contract management administration or related area is required.
• For this position, fluency in English (both oral and written) is required; knowledge of another UN language is an advantage.

Assessment Method:

Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview.