Admin Assistant at Corporate Staffing

Job Description

Our client is a well-established law firm that operates in Nairobi. They seek to hire a very polished, sharp looking and eloquent lady to fill an Admin Assistant position. The successful candidate will be tasked with providing general coordination of office activities.

Responsibilities

• Man the front office and operate the switchboard.
• Ensure all visitors are assisted promptly and professionally.
• Responding to customer queries.
• Managing correspondence and dispatch both internal and externally.
• Liaising with various service providers.
• Sets up and arranges meetings, facilities and accommodations as required.
• Maintaining files, materials, information, schedules and related data.
• Maintains office hygiene.
• Support staff on admin and operational issues.
• Write and prepare letters, memos, e-mails, and reports in draft and final form.
• Ensures the office is opened and closed as per scheduled hours.

Qualifications

• At least 2 years’ experience in a fast paced work environment.
• Diploma in business Administration or other relevant field.
• Must be Smart, presentable, confident and have great interpersonal skills.
• Must be polished, sharp looking and eloquent
• Knowledge of office management systems and procedures.
• Excellent time management skills and ability to multitask and prioritize work.
• The ability to work well as part of a team.
• Computer literacy and proficiency in MS Office.
• Attention to detail and problem solving skills.