Personal Assistant/Office Administrator at Living Goods

The Opportunity 

Living Goods (LG) is entering a phase of rapid scaling. Ambitious goals call for a broad range of skills and personalities to work seamlessly together, a mission the Senior Leadership Team in Kenya strongly believe in. We are seeking an innovative and passionate individual, as the Personal Assistant (PA) to the Country Director and to support the wider senior leadership team. 

This is a tremendous opportunity for someone early in their career to learn how organizations operate. The right candidate will be innovative with an ambition to build a career in a successful organisation capable of managing multiple priorities and have a track record of delivering results in a fast-paced environment. 

Key Responsibilities 

PA 

• Manage the Country Director’s diary and schedule meetings and appointments
• Make travel arrangements
• Act as the point of contact for external parties
• Meet and greet visitors of all levels of seniority, and ensure meeting space is available
• Ensure the Country Director is well prepared for meetings
• Carry out background research and present findings
• Liaise with other staff members as required
• Handle requests and queries as appropriate 

Senior Leadership Team support 

• Manage the front office to ensure that reception services including telephones, visitors, distribution of packages and e-mails are provided in a professional manner.
• Support travel arrangements for the Senior Leadership team for domestic and international travel, and for visitor travel including flights, hotel room reservation and visas.
• Maintain staff movement schedule information and calendar of key activities.
• Support planning and preparation of Senior Leadership meetings and workshops (logistics and preparation of meeting room and documents as requested).
• Manage correspondence with partners, stakeholders and various branch offices.
• Provide clerical support (photo copy and printing documents) to Senior Leadership as requested. 

Qualifications 

• A Bachelor’s degree or Diploma in Business Administration, Secretarial, Commerce or related field.
• At least one (1) year of related experience in a fast paced working environment is preferred.
• Experience working with international organizations is a plus.
• Discretion and confidentiality
• High level of IT literacy, including experience using ERP systems and the Microsoft Office suite
• Flexibility and ability to multi-task and to prioritize daily workload.
• Excellent planning and organizational skills
• Exceptional oral and written communication skills. Fluency in English is a must. 

Compensation 

A competitive salary and benefits package commensurate with experience including health insurance and bonus opportunity. The opportunity to be your best while making lives better for those in need. 

What is Living Goods? 

Living Goods supports networks of ‘Avon-like’ micro-entrepreneurs who go door-to-door teaching families how to improve their health and wealth while selling affordable, high-impact products like basic medicines, fortified foods, water filters, clean cook stoves, and solar lights. Living Goods seeks nothing less than a disruptive reinvention of distribution in emerging markets, through networks of franchised micro-entrepreneurs who leverage Living Goods’ brand, buying power and mobile marketing tools to deliver vital products at accessible prices to the people who need them most. By combining the best practices from the worlds of micro-enterprise, franchising and public health, Living Goods is creating a fully sustainable system to improve the health, and wealth, of underserved communities. 

Living Goods has been featured in The New York Times, NBC News, The Economist, and The Huffington Post. Check out these articles and more on our press page. 

Life at Living Goods 

Living Goods is aiming to make disruptive changes, dramatically improving the lives of underserved communities. We think big, but we operate small and nimble. At Living Goods, you will have the chance to use your creativity and work with your teammates to conceive and test new ideas every day. If you work well in a dynamic, highly collaborative culture, if you set high standards for yourself and your colleagues, if you know how to fail fast and learn fast, if you meet challenges with calm determination and a sense of humor, you will thrive at Living Goods. See www.livinggoods.org/principles.