• Senior Finance Advisor - Financial Accounting at Ipas

  • Posted on: 9 October, 2017 Deadline: Not Specified
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    Ipas works globally so that women and girls have improved sexual and reproductive health and rights through enhanced access to and use of safe abortion and contraceptive care. We believe in a world where every woman and girl has the right and ability to determine her own sexuality and reproductive health.

    Senior Finance Advisor - Financial Accounting


    The Senior Advisor, Financial Accounting is a key staff within the finance unit giving daily support to the country Finance Manager on day to day financial transactions and system updates; whilst ensuring that all the general ledger postings are posted to the correct work orders and general ledger codes and that any reconciliations are done monthly for all general ledger codes including bank reconciliations. This position also works closely with the Senior Advisor, Management Accounting to ensure correct coding of the expenditures as they are posted in the financial management system. This Advisor takes lead in generating monthly consolidated financial reports for management consumption; both in-country and for the Head office. He is also the key liaison person in finance for all organizational audits with the support of the Finance Manager. The position is a country-level position, which primarily works with a country-based team and collaborates with other technical units organizationally, as well as with a range of external partners and stakeholders. This position is based at the Ipas Africa Alliance field office in Kisumu. 


    • Review of all transactions (local purchase orders, contracts, travel advances, payment requisitions, and retires) as delegated by the Finance Manager through the IPAS Africa Alliance SOPs to ensure compliance
    • Ensure that all General Ledger (GL) postings are correct and are posted to the right work orders and GL codes
    • Monthly review and reconciliations of all GL postings bank reconciliations
    • Support the Finance Manager in ensuring that the organization has sufficient operational funds always and that timely funds requests are done from the head office as and when required and as per the available funded grants and work plans.
    • Supervises and takes lead in the preparation of the end of month consolidated financial accounts before forwarding them to Finance Manager for review and final submission to Senior Management and Head office
    • In close coordination with awards and donor management unit Section and the unit leads, maintains a system to monitor and forecast cash requirements to meet administrative and project expenditures
    • Constantly reviews banking arrangements to ensure timely transfer of funds and minimize exchange rate loses and bank charges in close liaison with the Finance Manager
    • Prepares payroll and manages staff payments and statutory remittances in a timely manner
    • Constantly updates staff on new and existing SOPs and ensures that new staff members are well oriented on these SOPs and their compliance expectations
    • Manage and update asset registry, overseeing disposals as per Ipas SOPs and authority matrix
    • Support the Finance Manager on giving timely tax advisory matters relevant for the organization and on ensuring that all related monthly statutory deductions are paid on time
    • Under the leadership of the Finance Manager and in close coordination with all staff in the finance unit, coordinates the annual audits and any other special audits for the organization
    • Payroll processing and management using a reliable and PAYE compliant payroll system
    • Being in charge fixed assets register and listing in liaison with the administration unit
    • Supervision and guidance to the finance staff under the finance sub-unit


    Minimum requirements

    • Bachelor's degree in Commerce, Science or Business Management with specialization in Accounting or Finance
    • Certified Public Accountant of Kenya(CPA-K)
    • Registered and practicing member of Institute of Certified Public Accountant of Kenya (ICPAK)
    • 10 years' working experience with at least 5 years in a similar role
    • Prior experience working with an ERP
    • Prior experience managing payroll
    • Experience in Financial reporting and SOPs compliance enforcement
    • Advanced skills working with Microsoft Excel

    Preferred requirements

    • Master's degree in Finance, Accounting or any relevant field
    • Analytical skills
    • Experience in Financial reporting and SOPs compliance enforcement.
    • Previous working experience working in an International NGO
    • Previous working experience working with an Enterprise Resource Planning (ERP) system

    Commitment to Diversity

    Ipas is an equal opportunity employer. We do not discriminate on the basis of race, color, national origin, ancestry, sex, sexual orientation, gender identity or expression, religion, age, pregnancy, disability, work-related injury, covered veteran status, political ideology, genetic information, marital status, or any other factor that the law protects from employment discrimination.

    Method of Application

    Interested and qualified? Go to Ipas Africa career website on jobs-ipas.icims.com to apply

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