• Grant Administrator at Armada Human Capital

  • Posted on: 13 October, 2017 Deadline: Not Specified
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    Armada Human Capital offers dynamic human capital management solutions engineered to ensure success through understanding unique needs, harnessing fresh talent and enhancing performance.

    Grant Administrator

     

    SUMMARY:

    Our client is an international organisation that manages the grant-giving programmes of charitable entities by providing strategic advice on programmes and offers them a full array of grant management services.

    JOB PURPOSE:

    This is a full-time position taking day-to-day direction from the Grant Manager for Uganda and Zimbabwe and reporting regularly to the Regional Director.

    PRIMARY RESPONSIBILITIES:

    Handling of Incoming Grant Applications

    • Confirm receipt of grant applications or enquiries and send out grant application forms where appropriate
    • Discuss new applications with Grant Manager and request additional information from applicant when necessary
    • Enter applications in the database and update as needed
    • Send out regret letters if application is declined and approval letters if application is granted

    (Financial) Follow up of approved applications in accordance with procedures

    • Prepare synopsis of the application according to guidelines.
    • Prepare applications for presentation to the staff meeting
    • Enter accurate bank information
    • Prepare payment letters for final approval
    • Schedule payments in Salesforce -database
    • Review of audited financial documents to assess financial health of organizations in collaboration with Grant Manager

    Monitor and Updating for Project Database to ensure timely actions

    • Monitor due dates for reports and follow up.
    • Monitor scheduled payments in the event of multi-year grants
    • Monitor and follow up on pending applications in consultation with Grant Manager
    • File digital or hard copy of all relevant documents related to active projects
    • Archive projects that have been closed

    General and Administrative Support of Grant Manager

    • Organize travel arrangements for Grant Manager: arrange meetings with partners, book flights and hotels, put together itineraries, compose a travel guide with route and comprehensive information of projects to be visited
    • Provide Grant Manager with analysis from Salesforce MIS such as number of grants to specific program area, upon request or pro-actively
    • Handle all incoming (e)mail and phone calls
    • Organize meetings with (potential) partners, coordinate papers for meetings (e.g. project write ups)
    • Assist in preparation of presentations, internal and external
    • Coordinator expense report

    EDUCATION:

    • Minimum of a Bachelor’s Degree. Master’s Degree preferred.

    EXPERIENCE:

    • At least 5 years of professional experience in high-level project assistant, secretarial or organizational function. At least two years of this experience should be with an international organization or NGO
    • Experience working in Uganda, Zimbabwe preferred
    • Demonstrated experience and skills in all aspects of office administration procedures
    • Experience in IT and database administration

    KNOWLEDGE:

    • Strong analytical and problem-solving skills
    • Excellent communication and interpersonal skills
    • High level of knowledge and competency in Microsoft Office especially Word, Power Point, Outlook and Excel
    • Strong organizational skills including ability to prioritize and manage time
    • Fluent in written and oral English and Kiswahili

    Personal Qualities/Skills/Aptitudes:

    • Ability to work and interact with people from diverse, professional , social and cultural backgrounds
    • Experience in providing general support in a small team and an experienced team player
    • Can work autonomously, effectively managing workload without continual guidance
    • Energetic, willing and ‘can do’ attitude

    Method of Application

    Interested and qualified? Go to Armada Human Capital career website on www.armadahumancapital.com to apply

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