Executive Assistant at NFT Consult

Job Qualifications

• Administrative experience in a fast paced, high-tech environment.
• 3+ years direct executive support experience.
• BA/BS degree preferred with a strong academic record.
• Ability to quickly learn new tools and technologies; interest and experience in using technology to improve work efficiency, proficiency in use of collaboration tools like Documents, Spreadsheets and Slides
• Expectation of complete confidentiality on all business matters.
• Ability to effectively communicate and collaborate with a diverse range of people and job functions.
• Needs to be pro-active and anticipate needs and must be efficient (in use of time) and effective (in working with stakeholders).
• Able to learn quickly from peers and act independently without much guidance, and yet have a great understanding and working relationship with the people being supported.

Responsibilities

• Manage executives’ diaries and arrange their daily schedule (set up meetings,travel, manage calendars, schedule facilities and equipment).
• Be the point of contact between the executives and clients/partners and manage information flow.
• Reach out to and schedule senior level meetings for executives.
• Undertake note taking and coordination for all executive meetings.
• Format information for internal and external communication – memos, emails, presentations, reports.
• Provides historical reference by developing and utilizing record keeping systems for meetings.
• Act as an office manager by keeping up with office supply inventory.
• Coordinate, organize and schedule team fun events.