Office Manager at Yellow Door Energy

Job description

Are you a highly organized and efficient professional with a keen eye for detail? Do you thrive on creating, implementing and maintaining administrative processes? Do you have a basic understanding of the tenets of personal finance and Sales? Do you want to work for a fast growing company that believes in developing their employees?

Yellow Door Energy is looking for an Office Manager to ensure smooth running of the Kenya office operations and support the Sales function. They will support the team in achieving the organization’s goals.

This position is based in Kenya and will report to the Kenya Country Manager. This is a diverse role that requires a positive attitude, careful time management, prioritization and attention to detail.

Key Responsibilities

• Office Administration & Logistics
• Proactively manage office space, inventory of office supplies, utilities, etc. to keep the office running smoothly “keep the lights on”
• Serve as the point of contact for administrative communications, ensure all inquiries - email, phone and in person - are attended to, and routes necessary information to the appropriate parties
• Negotiate with vendors and contractors eg maintenance & cleaners to ensure consistent and timely supply of services
• Marketing & Sales Support
• Plan and Manage events, coordinating with external agencies as required
• Digital Marketing Management such as Twitter, LinkedIn
• Reach out to customers, securing meetings and receiving customer queries
• Visit customer sites
• Coordination of Tax & Accounting
• File expenses, ensuring that records are kept accurate and up-to-date
• Support invoicing and payments processes; tracking and processing invoices and payments in good time
• Facilitate expense submission process for executive team

Does this sound like you?

• 4 - 8 years’ experience in Office and Systems Administration
• 2 years’ experience in sales (Digital Marketing, Lead Generation & Telesales)
• A degree or certificate in Business Administration or a related course
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills