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  • Posted: Oct 30, 2017
    Deadline: Nov 3, 2017
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    In the beginning: it was a quiet day in 1992, seven shareholders got together and formed Tausi Assurance Company limited. The Company opened its doors quietly but confidently for business in 1993 in Westlands, with a paid up capital of Kshs 20million and a staff of nine. Customer first The confidence came from having a simple and clear objective: the wo...
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    Assurance Executive Secretary

    Job Description
    • Organising board meetings including directors travel arrangements, allowances and meals.
    • Procuring stationery for the MDs office;
    • Organising travel arrangements for the Managing Director when travelling for official matters;
    • Drafting and dispatching letters and documents relating to matters handled by the MD’s office as well as drafting and dispatching notices of meetings on behalf of the MD’s attendees;
    • Receiving visitors and handling calls to the MD’s Office;
    • Arranging and dispatching full Board Papers including obtaining Board Committee Papers from other departments;
    • Handling conference/seminar bookings for all events for Directors;
    • Assisting in preparation of support material/documents for meetings steered by the MD’s Department;
    • Managing the MD’s calendar and travel arrangements;
    • Facilitating meetings between the MD’s department and various departments within the company;
    • Regularly reviewing all mails, including electronic mail addressed to the MD and distributing to relevant persons;
    • Instituting the filing and organizing of documents /letters or any correspondence for department;
    • Organizing parking arrangements for visitors and Directors for meetings to be held;
    • Organizing refreshments i.e. tea/coffee for visitors and directors;
    • Decorating MD’s office and Reception area with fresh flowers and keeping the environment conducive for our visitors.
    • Drafting correspondence for MD’s approval
    Qualifications
    • A Bachelors’ degree in business Administration or Office Management
    • Diploma in Secretarial and Office Administration or Management
    Experience
    • At least 3 years’ experience in executive administration, office management or as a Personal Assistant to a Senior Manager in a busy environment
    Skills & competencies
    • Strong organizing and coordination skills
    • Good record keeping skills
    • Strong writing Skills
    • Strong analytical skills and attention to detail
    • Interpersonal and communication Skills

    Method of Application

    Applicants should send application letter and CV to hr@tausiassurance.com by 3rd November, 2017.

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