Finance & Administrative Assistant at Cezam and Associates Limited (CEZAM)

Job Responsibilities

The responsibilities are summarized below:

• Conduct site visits to USADF grantees to assess their financial records and report thereon to the Program Coordinator.
• Assist grantees with the USADF administrative paperwork and processes to receive disbursements and submit required documents in a timely mannerto the USADF in Washington.
• Maintain the CEZAM-USADF expenditure journal under the supervision of the Program Coordinator and reconcile CEZAM-USADF bank account statements with the expenditure journals on monthly basis and follow up queries that may arise from such reconciliations.
• Process payments as will be determined and directed by the Program Coordinator.
• This will include processing and payment of payroll.

Provide day to day administrative support to the Program including the following:

• Maintain and update Program files and records as directed by the Program Coordinator.
• Organize external meetings, conferences, and office events as instructed by the Program Coordinator.
• Provide receptionist services and ensure the reception area and offices are clean.
• Photocopying, printing and scanning documents as directed by the Program Coordinator and other professional staff.
• Maintain an inventory of stationery, kitchen and other office supplies and notify the Program Coordinator or another delegated professional staff when stocks are running low
• Any other administrative duties that will be allocated by the Program Coordinator.

Qualifications

• University degree in finance, administration, sociology or related business discipline attained not less than three years ago; and with high computer literacy. A CPA (K) qualification will be an added advantage.
• Professional work experience in finance and administration in an NGO or funded projects environment
• Demonstrated skills and experience in conducting analysis of projects’ financial records and statements, and reporting thereon.
• Effective communication with grantees and donors.