Procurement, Supply & Logistics Specialist at UNICEF

Purpose of Position

If you are qualified Kenya National looking for a chance to make a real difference in the lives of vulnerable Somali children while gaining opportunities for career growth, you are invited to apply for the above post of Procurement, Supply Chain Management Specialist with UNICEF Somalia based in Nairobi.

If successful, you will be part of a dynamic and passionate team in Somalia and Nairobi that works together to improve the health, nutrition, water, sanitation, hygiene, and basic education of Somali girls and boys and protect them from violence, exploitation and abuse.

How can you make a difference?

Under the direct guidance of the Chief of Section and in collaboration with grant programme managers and under the technical guidance of the USSC Supply and Logistics section, the incumbent manages the supply and logistics operations of a complex nature with significant impact on programme delivery, services, supply and logistics, processes and systems, requiring advanced professional technical mastery and expertise in support of operations and programme objectives. Accountable for managing in collaboration with the USSC Supply and Logistics section effective planning, contracting, procurement, distribution, inventory management of UNICEF's drug supplies, in support of the implementation of the Global Fund grants on HIV and malaria. 

Summary of Key responsibilities:

• Procurement -20%
  • Responsible for logistics/supply planning through coordination with Supply Section and developing Procurement and Supply   Management (PSM) plans. 
  • Provides technical advice on specifications, supply and logistics arrangements facilitating cost-effective efficient procurement.
  • Provide support during grant making by developing quantified supplies budget.
• Supply management - 20%
  • Responsible for inventory monitoring and management and distribution of HIV/AIDS and Malaria drugs and related equipment.
  • Track shipments, regularly create and communicate accurate inventory, aging and incoming supplies information.
  • Monitor supplies in warehouse and conduct routine warehouse visits.
  • Raise Release orders, coordinate with supply and logistics section, track and trace supplies to final destination at zonal warehouse.
  • Approve and track invoices and monitor expiries and submit for PSB.
  • Provide annual and quarterly procurement and distribution plans and work with USSC Supply and Logistics Team to update these plans on a regular basis.
  • Support the programmes in developing supply plans for programme documents.

Monitoring - 20%

• • Conduct field visits, spot checks of PSM implementation and conduct mentorship and supportive-supervision.
  • Regularly create and communicate accurate inventory tracking, inventory aging and incoming supplies information.
  • Participate in On-site-data-verification and implementation of findings.
  • Monitor the information management of supply chain partners; with particular focus on supply utilization and forecasting.
• Reporting - 20%
  • Oversee the overall preparation of appropriate documentation and reporting.
  • Ensure preparation of the supply status reports required for donor reports, budget reviews, programme analysis, annual reports, appeals, etc.
• Capacity Building - 10%
  • In conjunction with USSC Supply and Logistics Section plan, design and conduct training for programme partners and counterparts in supply chain management, with particular focus on supply utilization and forecasting, distribution and inventory management of HIV/AIDS and Malaria drugs and related equipment in order to maximize supply delivery.
• Coordination - 10%
  • Collaborate with USSC Supply and Logistics section to enhance supply network information management with particular emphasis on supply utilization and forecasting for HIV and Malaria grants.

To qualify as an advocate for every child you will have

• An advanced university degree (Master’s or higher) in business, management, Supplies and logistics or a related field.
  A minimum of five (5) years of relevant professional working experience in supply/logistics management at the national and international levels, two years of which should be in developing countries.
• Working experience in Supply Management/Purchasing/Contracting of  (e.g. vaccine, equipment, medical supplies, contracts, customs function, taxation, insurance, etc.)
• Developing country work experience and/or familiarity with emergency is considered an asset.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate..

Our core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified candidates from all backgrounds to apply.