Office Manager in the Energy Sector - Corporate Staffing

Job Responsibilities

• Responsible for receiving and managing visitors to the office
• Supplier management and sourcing and procuring office supplies
• Facilities management with Landlord/building management
• Ensure office complies with current health & safety rules & regulations
• Prepare for meetings and ensuring the meeting room is cleared thereafter
• Coordinate the pick-up and delivery of office related items as required
• Maintaining office security by following procedures
• Operating the telephone in an efficient, accurate and courteous manner
• Work with external support staff to ensure Internet and phones are functioning smoothly
• Negotiate with vendors and contractors e.g. cleaners for consistent and timely supply of services
• Provide clerical assistance to BD team members
• Plan, implement and re-evaluate processes to ensure the smooth running of the office
• Business Development
• Ensure sufficient supply of marketing materials
• Maintain client/meeting database
• Coordinate meetings across our priority countries in the region
• Support the team in various BD/Project management capacities

Qualifications 

• Degree qualification or other equivalent business qualifications
• Minimum 3 years in a similar role
• Ability to work in a small team
• Attention for detail, strong organizational skills and able to work independently
• Excellent written and spoken communication skills
• Experience working with MS Office packages
• Strong interpersonal skills and highly proactive
• Team player, willing to assist out wherever needed