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  • Posted: Nov 24, 2017
    Deadline: Nov 30, 2017
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    Founded in 1979, Action Against Hunger International (ACF) is an international humanitarian recognized in the fight against hunger. ACF mission is to save lives through the prevention, detection, and treatment of malnutrition, especially during and after emergency situations and conflicts. Helen Keller International (HKI) was founded in 1915 and is dedicated...
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    Finance Assistant

    JOB DESCRIPTION

    Base: Nairobi with frequent visits to the field

    Direct line manager: Head of Finance

    Starting date:As soon as possible.

     

    The roles and duties of the Finance Assistant will include:

    • Objective 1: Accountancy
      • Reception of monthly accounting documents from the bases and the Capital.
      • Verification of the proper documentation against the cashbooks.
      • Verification of procedures applied and their compliance.
      • Keeping a monthly record of Nairobi office and base payment vouchers in Nairobi office.
      • Submit to his/her supervisor a report on missing and improper documents between the departments.
      • Follow up on the missing and improper documents sent back to the bases.
      • Focal person for external audits for submitting the required receipts or preparing the package to send to Headquarters in case of internal audits to be done at HQ level.
    • Objective 2: Cash & Bank Management
      • Making cash payment and the custodian of Nairobi office cash box.
      • Managing the work advances as per the ACF policy.
      • Record all working advances in the advance book and follow up on their clearance by staff.
      • Make cash count as per set requirements- weekly and end month.
    • Objective 3: Review of documentation, filing & archiving
      • Review of all documentation to ensure completeness.
      • Printing of donor expenses reports and filling in a monthly basis.
      • Responsible for retrieving, preparation and production of documents needed for audits.
      • Follow with Base Admins to ensure that they send monthly documentation to Nairobi office on a timely basis.
      • Filing and archiving at Nairobi level per month per donor and filing of grants/ finance related documentation.
    • Objective 4: Auditing
      • Provide auditors with necessary documentation during audits.
      • Follow up on recommendations provided by auditors to ensure that they are adhered to.
    • Objective 5: Support to Field / Bases
      • Visit the field bases regularly, provide recommendations and follow up on action points raised.
      • Provide support for all bases on financial issues.
    • Objective 6: General Finance
      • Raise all payments vouchers & petty cash vouchers at Nairobi level.
      • Liaise with the respective department for any discrepancy/ missing or clarification in procedure.

    The above tasks are not limited and can be added to, modified or changed according to the changing needs of the department.

    QUALIFICATIONS

    • Undergraduate Degree in Business Management or its equivalent.
    • Any level of CPA will be an added advantage

    Flexible and adaptable to changing work conditions

    SKILLS & EXPERIENCE

    ESSENTIAL

    • Minimum one year of professional finance or accounting experience, preferably in an NGO
    • Knowledge of finance/accounting procedures.
    • Demonstrated planning and organizational skills as well as verbal and written communication
    • Proficiency in computer skills to include spread sheets, internet/e-mail, accounting package
    • Knowledge of techniques used in maintaining balancing and classing accounts in an accounting system

    PREFERRED

    • Ability to pay attention to detail
    • Self-starter with a strong desire to promote and implement continuous improvement endeavors

    What ACF will offer:

    Start date: As soon as possible.

    Duty station: Nairobi Office with frequent travel to the field bases. Action Against Hunger will provide transport and accommodation plus meals when travelling to the field bases

    Remuneration package: Very Competitive salary package with additional benefits to include:

    • Career development opportunities with ACF
    • Comprehensive medical cover for self and dependants
    • Opportunity to work in a good and friendly environment with a dynamic and motivated team

    Method of Application

    Applications, including CV with cover letter and 3 professional references to be sent via email to: hr-recruitment@so-actionagainsthunger.org not later than 30th November 2017 by close of business 5pm. Clearly mentioning the position on the subject line. e.g VA024/2017 .This position is open to Kenyan Nationals.Only short-listed candidates will be contacted for interviews. Female Candidates are particularly encouraged to apply.

     

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