Administration Manager at Manpower Services

Job Responsibilities

• Responsible for office catering services i.e. staff tea, management/board meetings.
• Responsible for payment of all KDL monthly utility bills (in all branches) g. rent, water, electricity, telephone etc.
• Responsible for repairs on electronic, accessories, furniture, vehicles, rented buildings in conjunction with Building manager, etc.
• Responsible for application and renewal of business licenses with various governments (National or County-where we trade) and any other Govt regulatory (NEMA, KEBs, KDB, DOSH, etc).
• Manage all the company’s general insurance policies on various risks covers taken by KDL.
• Manage brand license for our sales distribution and marketing vehicle with the county governments – inspectorate departments
• Coordinate with the HRM and the purchasing departments for provision of Staff uniforms
• Responsible for office cleanliness and safety
• Requisitions to procurement department for onward sourcing for all administration items. Approved must be done by HOD.
• Maintain assets register as well as assign, withdraw, transfer and evaluate assets accordingly.
• Monitor and report cans and crates assets status in liaison with Sales Administration Manager and G M – Factory
• Manage all company furniture and fittings, utensils and other miscellaneous items.
• Responsible for all movable and immovable assets and monitor the physical conditions.
• Initiate the process of buying office equipments in liaison with user department.
• Require line managers to account for assets allocated to their departments.
• Coordinate the disposal of assets in coordination with the FD after HOD and GP Board committee has written off such assets.
• Administration of staff medical scheme, leave, welfare matters, disciplinary cases for junior staff, etc.
• As principle assistant to the Human Resources Manager, handling any other staff matters as guided.
• Any other duties as may be directed by the management.

Qualifications

• Degree in Human Resource Management or in Business Administration
• Higher Diploma in Human Resource Management
• A member of Institute Of Human Resource Management (IHRM-K)
• 5 years progressive experience as a Administration Manager or a Human Resource Manager
• Should proficiently possess technical skills, soft skills, hard skills, interpersonal and management skills;
• Strong customer focus and problem solver;
• Strong communication skills and superb inter-personal skills;
• High level understanding of planning, forecasting and strong financial experience;
• Tactical focus, flexible & change maker;
• Leadership through influence and effective conflict resolution;
• Should have a good track record and of unquestionable integrity;