• Field Accountant at Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)

  • Posted on: 5 January, 2018 Deadline: 12 January, 2018
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  • The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is a nonprofit organization dedicated to preventing pediatric HIV infection and eliminating pediatric AIDS through research, advocacy, and prevention, care, and treatment programs. Founded in 1988, EGPAF supports activities in 19 countries around the world.

    Field Accountant

     

    To ensure that the EGPAF Field Office financial and accounting operations are in strict compliance with EGPAF policies and procedures and specific donor rules and regulations. Also strive to ensure efficient and accountable use of donor funds across the Kenya program.

    Duties

    Accounts Payables

    • Timely processing of staff advances for travel and activities
    • Timely processing of activities participant’s mobile payments
    • Processing of supplier invoices within agreed timelines
    • Reconciliation of supplier statements
    • Ensures that all hard copy vouchers are duly authorized before payment and filing
    • Manages a systematic financial filing system that is sequential, complete and up to date at all times both scanned and hard copies

    Accounts Receivables

    • Reviews and signs off on all submitted Field Expense Reports, ensuring the validity and accuracy of all submitted receipts. Periodically samples receipts and clarifies sampled expenses with vendors
    • Accurately posts the advances liquidating expenses to QuickBooks

    Cash/Bank Management

    • Reviews and signs off on all submitted Field Expense Reports, ensuring the validity and accuracy of all submitted receipts. Periodically samples receipts and clarifies sampled expenses with vendors
    • Accurately posts the advances liquidating expenses to QuickBooks

    Statutory Requirements

    • Ensure all statutory remittances are paid on time, and that accurate amounts are paid
    • Maintain and update statutory remittances file, conducting period audits of the files to ensure ability to satisfy any statutory scrutiny
    • Monthly Reporting activities
    • Timely posting of all transactions as well as ensuring consistency, accuracy and completeness of such transactions.
    • Ensure EGPAF –K finance office meets all Nairobi reporting deadlines for Quick Books end of the month Reports

    Other Responsibilities

    • Support the Audit/Compliance Review Exercises
    • In liaison with HR, orientation of new staff on finance policies and procedures
    • Any other work related duties as may be assigned

    Job Qualifications

    • Minimum Degree in related Business Field and CPA II or equivalent
    • Experience working in a donor funded project will be an advantage
    • Excellent communication skills
    • Well-developed interpersonal skills
    • Strong work ethic and ability and willingness to work long hours
    • Able to work in team settings and willingness to learn
    • Cross-cultural competence as demonstrated by confidence and ability to make relevant presentations to diverse audiences
    • IT Savvy, including accounting soft wares
    • Willingness to travel

    Method of Application

    Interested and qualified? Go to Elizabeth Glaser career website on chj.tbe.taleo.net to apply

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