Procurement Assistant at Medanta Africare

Applications are invited from qualified candidates for the followings position in Nairobi;

Under the direct supervision of Procurement Officer, the Procurement Assistant is responsible for the effective delivery of procurement services to the facility.

Reports to: Procurement Officer

Job Responsibilities

• Assistance with the preparation of Request for Quotation, Initiations to Bid, Requests for Proposal and co-ordination of their timely dispatch by fax and messenger;
• Assist the Procurement Officer in maintaining current up to date Procurement documents and Manuals.
• Routing copying and circulation of quotes, bids and proposal for evaluation;
• Researching pricing obtaining quotes locally on low value items;
• Assist with the coordination with the selected bidder to ensure completion of administrative processes including Bid Security, contract award notice and that contract documents are distributed accordingly.
• Assist with managing the administrative process throughout the duration of the preparation of the all documentation until the award of the contract
• Preparation of management information and statistical report;
• Receive the approved requisitions by Head of Procurement and process the appropriate documents procedures for local purchases/Services/Contracts;
• Check and classify the precedence of the requisition and process as priority setting of the material needed.
• Process and appropriate document and forms for issuing the petty cash from the cashier;
• Coordinate with requestors and make sure the right materials needed. Find out the sample of material to be purchased if necessary;
• Provide purchased materials to the responsible receiving office and do all actions for completing the process.
• Maintain appropriated records to ensure that procurement process, decision, and contractual agreement are accurately documented for accountability and audit purpose.
• Perform other duties related field as assigned by supervisor.

Competencies

• Able to uphold and respect procurement ethics and to conduct activities with integrity.
• A team player who demonstrates patience, flexibility and honesty.
• Be willing and able to meet tight deadlines and work long hours when required.
• A self-starter, who is able to plan and manage his/her own work, takes initiative and strives to meet deadlines.
• Be able to work in a multicultural environment.

Qualifications

• A Bachelor’s Degree or Diploma in Procurement/Purchasing and supplies or a relevant field is an distinct advantage.
• 3 to 4 years of progressively responsible experience in procurement.
• At least 1 year experience with a Medical facility is essential
• Knowledge of Hospital procurement procedures is highly desirable
• Good working knowledge of MS Office application (Word, Excel), email and able to easily navigate the Internet.