Human Resource Coordinator at Kempinski Hotels

Job description

This position is responsible for supporting the Human Resource department in all administrative and other assigned duties, Respond to employment request within 48 working hours, Applicant correspondence is handled in a timely and professional manner and interviews are set up on behalf of management, attend to all employee enquiries professionally

Key Responsibilities

• Responsible for following and understanding all Kempinski Policies & Procedures.
• Ensure that all vacancies are posted on Kempinski Job website.
• The hotel page of the recruitment web-site is up-to-date and well maintained.
• In charge of recruiting staffing logistics.
• New joiners are personally welcomed and necessary paperwork completed in an organized and efficient manner.
• New joiner starting dates are communicated and coordinated with the respective HODs and the Training department.
• Ensure that probation expiry dates are timely communicated to the HOD’S and assessments completed on time.
• Every employee has a complete employee file and all documents filed accordingly.
• In charge of pay roll processing and Validation within the Hotel set deadlines.
• In charge of work permit applications and all legal documentation for expertriates and managing tenancy agreements for their housing.
• Employees anniversaries and birthdates are tracked and anniversary and birthday gifts and cards are personally handed over by the Head of Department, Hotel and/or General Manager.
• The employee communication boards are up-to-date and attractive.
• Updating and maintaining information on the HRMIS
• The employee locker rooms, recreation center and cafeteria are looked after.
• Employees are welcomed to the Human Resource office in a warm and friendly manner.
• Ensure every leaver receives an exit interview.
• Preparing and Coordinating all employee social events.
• Responsible for behaving in a professional and harmonious manner and following the Kempinski code of conduct.
• Additional responsibilities and tasks can be added at any time according to the needs of the business and of the hotel.

Desired Skills & Qualifications

• Degree in Humam Resource or its equivalent.
• Post Graduate Diploma Human Resource will be an added advantage
• Member of Instutute of Human Resource Management (IHRM).
• 2+ years in Hospitality Human Resource Management
• Experience in Human Resource Management system (HRMS) will be an added advantage.
• Proficiency in Excel and Word
• Applies a professional, confidential and ethical approach at all times
• Strong people leadership skills
• Good communication skills
• Fluent speech skill; Knowledge of the English language is mandatory
• Sound, checkable previous employment references
• Able to work in a fast paced environment and can multitask
• Ability to remain calm and composed under pressure