Administration & Logistics Officer at Danish Refugee Council

ABOUT THE JOB

The Logistics & Administration Officer will provide management of and direct supervision to the Human Resources, Administration, Logistics and Procurement functions of the DRC Kakuma field office. You will be expected to work closely with the Finance Officer as well as the Team Leaders of various departments to ensure that all planned organizational objectives and goals are reached in timely manner, within spending limits, and according to DRC protocols.

YOUR MAIN DUTIES AND RESPONSIBILITIES

• Administration and Human Resources:
  • Directly manage all Human Resources, Logistics, and Procurement staff in DRC Kakuma;
  • Ensure that Key Performance Indicators under Administration and Human Resources are compiled on a timely basis and are achieved as planned;
  • Ensure that all administrative related files and systems are accurately maintained.
  • Ensure direct supervision and management of staff in the relevant areas of responsibility
  • As needed and as funding will allow, assist with the recruitment, on-boarding, and subsequent management of all Support Unit staff.
  • Supervise and evaluate the performance of all support staff.
  • Lead regular scheduled meetings with all support staff.
  • Ensure effective performance management for support staff.
  • Ensure all other staff complete their annual performance on time. Responsible for ensuring these documents arrive in Nairobi on time.
  • Ensure that the Support Unit team is working in a harmonized manner and there is consistency in application of policy; identify and implement mechanisms to ensure cooperation, communication and teamwork.
• Logistics/Procurement
  • Establish and maintain strong internal control for procurements and inventories.
  • Verify that logistics and procurement policies are appropriately implemented, documented, disseminated and required compliance monitoring processes are effective.
  • Assist Logistics and procurement staff in working effectively with other units to improve planning and resource utilization. Work with program staff to ensure procurement planning, identification of operational support needs and transition planning.
  • Ensure procurement of goods, services or works are in line with DRC and donors rules.
  • Ensure the maintenance of accurate inventory list
  • Ensure proper management of stores and stock movement
  • Ensure existence of proper systems for fleet management, fuel management, generators maintenance, office and guest houses maintenance and warehouse records tracking;
  • Ensure that Key Performance indicators under Logistics/Procurement and IT are compiled on timely basis.

DRC CORE COMPETENCIES

In this position, you are expected to demonstrate DRC’ five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

ABOUT YOU

• Bachelor’s Degree in a relevant field: Business Management, Public Administration, Commerce, Human Resource Management, Logistics and Supply chain Management, etc. Professional qualification such as CPA, ACCA, CIMA, MBA, or equivalent is an added advantage
• At least 5 years of experience working in the Administration/Logistics/Human Resources department in an NGO/INGO, three of which at Officer level or higher;
• Excellent planning and budget development skills for multiple-donor environments;
• Demonstrated experience and skills in capacity building and mentoring of supervisees;
• Previous experience program managing support services in busy NGO environments and management of multi-functional teams;
• Previous experience in a refugee set-up and work in harsh environments;

WHAT WE OFFER
Contract length: 12 months (3months probation)
Duty Station: Kakuma Refugee Camp
Reports to: Area Manager
Direct reports: Logistics & Procurement Assistant, HR & Admin Assistant

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for National Staff