Event Co-coordinator at Rama Homes

Grade 1

The Event Coordinator is accountable to the Media Manager and is responsible for the successful planning, management and implementation of Rama Homes events.

Events can include mall activations, training sessions, conferences, seminars, launches and corporate dinners.

Responsibilities

• Overseeing a rolling 12-month event calendar of events
• Create, update and manage external events calendar keeping all staff updated on upcoming events that are happening in the ecosystem
• Developing and maintaining event guidelines
• Managing projects, planning and delivering each event including the development of Terms of Reference, KPIs and project plans
• Developing and managing budgets within agreed upon guidelines
• Planning, management and delivery of events
• Coordinating all event logistics to meet the quality expectations
• Liaise with venues, suppliers and Rama Homes stakeholders in regard to content, materials, equipment and other essentials to ensure coordinated delivery of events
• Maintain an updated database of suppliers and event participants
• Continually work with stakeholders i.e. speakers, partners, internal Rama Homes staff to ensure the success of the event
• Relationship building: Nurture relationships with all stakeholders (event participants, suppliers) and Rama Homes teams to deliver effective high-quality events.
• Occasionally identify events where Rama Homes can participate as keynote speakers or in a panel.
• Develop innovative strategies speakers or in a panel of identifying speakers and potential participants for events that are not necessarily in our ecosystem, database or networks
• Conduct post-event reviews for reporting
• Assessing, reviewing and managing events against guidelines
• Reporting weekly to line manager and team on current project status
• Perform other duties as requested or required