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  • Posted: Mar 28, 2018
    Deadline: Not specified
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    goAfrica is a B2B marketplace that enables buyers and suppliers worldwide to trade with buyers and suppliers within Africa. goAfrica’s strategy provides a compelling value proposition for both buyers and suppliers: An easy to use platform with market leading B2B functionalities including mobile access Widest B2B selection in Africa of in-demand pr...
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    Office Manager

    Job description

    Are you a highly organized and efficient professional with a keen eye for detail? Do you thrive in a fast-paced environment with a company that believes in growing their employees? Are you skilled in office administration, basic finance and HR?

    Go Africa is looking for an Office Manager to ensure the smooth running of the Kenya office operations. The individual will run the day to day operations and will be responsible for keeping the office running smoothly while supporting the the team achieve the organization's goals.

    The position is based in Kenya and will report to the Kenya Country Manager. This is a diverse role that requires a positive attitude, careful time management, prioritization and attention to detail.

    Detailed Responsibilities:

    • Office Administration & Operations
      • Management of day-to-day office operational and administrative functions e.g delivery or pickup of mail and cheques, receiving and relaying telephone calls and directing general inquiries to the appropriate staff members.
      • Proactively manage office space, inventory of office supplies, utilities, etc. to keep the office running smoothly. This role will “keep the lights on”.
      • Assist in the planning and preparations for client and internal meetings.
      • Negotiate with vendors and contractors e.g. maintenance & cleaners to ensure consistent and timely supply of services.
      • Sourcing and negotiating prime location and fully set up the office space.
      • Basic Finance, Invoicing and Payments
      • Generate, prepare and send monthly invoices, file, organize and track all receipts paid by the organization.
      • Track payments and bills each month and manage the payment process and record keeping.
      • Coordinate financial and accounting processes with the company's outsourced accounting including payroll and tax compliance matters.
    • HR Functions
      • Manage HR functions such as staff leave record keeping, staff benefits management etc.
      • Review CVs and make contact with the desired candidates.
      • Support in developing HR policies.

    Desired Candidate Profile

    Does this sound like you?

    • 3-8 years relevant work experience
    • Able to hit the ground running, work with limited supervision and require no training in office management responsibilities
    • Able to work with aggressive timelines in a fast-paced environment
    • Have excellent verbal and written communication skills. Be able to well-composed, friendly and structured emails
    • A creative mind with an ability to suggest general process improvements
    • Excellent time management skills, with the ability to efficiently prioritize work and multitask
    • Attention to detail and problem solving skills
    • Big plus if your experience was at a startup or a growing company

    Method of Application

    Interested and qualified? Go to GoAfrica on www.linkedin.com to apply

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