Project Finance Officer at Development Alternatives Incorporated (DAI)

Job Code: 3720

Description

PROMOTING INCLUSIVE MARKETS IN SOMALIA

Background:

Promoting Inclusive Markets in Somalia (PIMS) is a DFID funded project in Somalia, implemented by Development Alternatives Inc. with an overall Project Objective of the Promoting Inclusive Markets in Somalia, encourage the growth of the private sector, job creation and, as a result, reduce poverty in Somalia. PIMS will work through the private sector to support the functioning of markets in key sectors, through addressing failures in terms of small-scale productive infrastructure, market information, co-ordination failures, and access to finance.

The program has an opening for the position of Project Finance Officer.

Purpose:

The Project Finance Officer will play a facilitating role in the financial transactions related to the DAI PIMS project in the Nairobi Office and the field offices. S/he will ensure that the outlined financial policies and procedures are implemented and followed in the assigned area. The Project Finance Officer will be responsible for providing complete and accurate reports on financial activities. S/he will provide support to the Operations and Finance Manager as necessary and maintain a positive working relationship with the Nairobi Office, field and partner staff.

Tasks:

The Project Finance Officer will be responsible for the following tasks:

• Initiating the payment process for program activities and ensure that all the payment requests comply with the donor and DAI policies and procedures before approval
• Ensuring that the internal controls within the payment process are safeguarded and working well
• Ensuring that the financial documents are timely delivered to the Nairobi office from the field offices (Garowe & Hargeisa), reviewed for accuracy and completeness and ready for approval and posting
• Supervise managing of the Fixed asset register and all the accounting requirements in Asset management as per the DAI and Donor regulations
• Ensuring that all payments and travel advances settlements are made in a timely and accurate manner as per DAI policy, referenced and correctly filed
• Preparation of Bank Reconciliation for all bank accounts as per policy
• Tracking of employee advances on a monthly basis and follow up on the recovery process with staff with aging advances; prepare a schedule of outstanding advances and update the same every month
• Supervise management of office petty cash; reconciliation and replenishment; ensuring at least monthly ad hoc spot checks
• okCarry out Training on financial policies and procedures to non-finance staff
• Ensure statutory payments are made on time and evidence of payment filed
• Ensure that all reporting requirements are met while implementing proper reporting procedures and maintaining quality.
• Make occasional visits to the field to support the program on financial operations and management
• Help with the preparation of internal and external audits and responding to audit queries
• Help in Project close out/ finance document organisation
• On a monthly basis ensure that the Administrative Assistant has scanned all finance vouchers & payment supporting documentation and electronically filed the same
• Any other duties that are not specifically stated above but will necessary come within the framework of the position as shall be assigned from time to time by the Operations and Finance Manager and/or the Team Leader.

BASE OF OPERATIONS: NAIROBI

REPORTING: Directly reporting to the Operations and Finance Manager

QUALIFICATIONS

The incumbent shall have a degree in Business related field with a CPA qualification or equivalent with at least 5 years’ experience in an international organization. S/he will have a proven track record in delivering results in a pressurized environment and fluent in spoken and written English with high level proficiency in MS Office Suite.

Last date for submission of applications is 29th June, 2018.