HR Officer/ Assistant at WTS Energy

Job description

Responsibilities:

Recruitment

• Receipt of all hardcopy applications, file and folio them chronologically
• For electronic applications, create folders for each of the positions advertised and save them in the HR shared folder
• Create and maintain a database of all applications
• Once shortlisting has been done, arrange for and schedule interviews with selected panelists in connection with the HR Manager
• Prepare and send regret notification to unsuccessful candidates.

Filing and Documentation:

• In liaison with site administrators, collate all data relating to staff e.g. employment documents, timesheets and any other payroll inputs.
• Responsible for transfer and tracking of HR documents between agency and site offices
• Ensure that all statutory and internal documents required from employees is present in their personnel files
• Responsible for the creation and maintenance of personnel files and Filing all documents in the employee files
• Ensure that copies of employee documents i.e. contracts are sent to sites once the recruitment process has been completed
• Annual and Pre- Employment Medical Checks
• Ensure that all employees have undergone their annual medical check-up
• Arrange for pre-employment checks with the provider
• In liaison with Finance department coordinate NHIF ,NSSF & KRA PIN Number REGISTRATIONS FOR EXPATS - This includes preparation of letters to NSSF,NHIF & KRA
• Update information of expatriate information from non -resident to resident once alien card has been issued.
• Shared Folder Updates
• Medical insurance list both APA and Jubilee
• Pre- employment medical list
• Preparations of staff IDs & Driving license ID
• Writing of Contracts and addendums.
• Maintaining employee database.
• General Administration of the HR department in connection with HR Manager

Qualifications:

• Must have ISO Certification experience.
• Bachelors degree in HR or equivalent.
• Minimum 2 years working experience.
• Confidentiality of all HR Information
• Attention to details
• Good interpersonal and communication skills