Programme Officer at Norwegian Refugee Council

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Building Resilient Communities in Somalia (BRCiS) is a Consortium of national and international organizations whose objective is to support and guide vulnerable communities in Somalia in building their resilience capacities, in their own ways.

The Consortium was created in 2013 and is now implementing projects funded by three different donors, in more than ten regions of Somalia. BRCiS is committed to adaptive management of its programmes, guided by a strong learning strategy. The Consortium also enforces systematic decentralization of decision making to the field level and the communities, fostering innovation and self-reliance.

The position advertised is based with NRC, the Consortium lead agency. The BRCiS Consortium Programme Officer is a member staff of the Consortium Management Unit (CMU) and works for Consortium Members (including Cesvi, Concern Worldwide, the IRC and Save the Children).

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

NRC Somalia is part of NRC’s East Africa and Yemen regional operation which comprises of large-scale multi-country humanitarian and early recovery interventions spread across seven countries (Kenya, Somalia, Ethiopia, Djibouti, Yemen, Eritrea, South Sudan, Uganda and Tanzania). NRC’s overall strategy in the region is to enhance protection and promote the rights of displaced people in humanitarian need by improving living conditions and seeking durable solutions. The regional office is based in Nairobi and works with country programmes to ensure standardization of programmatic and operational approaches, promote multi country programming and ensuring quality and coordination.

The Consortium Programme Officer reports to the Consortium Programme Manager and works closely with the BRCiS Chief of Party, Consortium Finance, M&E and Programme teams, to ensure quality programme implementation and reporting are in line with set objectives and guidelines.

Role and responsibilities

The purpose of the BRCiS Programme Officer position is to provide essential programme management support to the programme team and Consortium in delivering quality programmes in line with the BRCiS Consortium strategy.

Generic responsibilities

• Adherence to NRC policies, guidance and procedures
• Coordinate and consolidate donor reports, with support from the M&E team
• Coordinate and consolidate updates and reports on project progress for internal and external stakeholders
• Coordinate and consolidate project documents and project revisions processes
• Monitor programme quality by supporting the Consortium Members through project milestones
• Facilitate the organization of proposal planning meetings, grant opening meetings, progress meetings, and grant closure meetings in collaboration with the Programme Team

Specific responsibilities

• Timely coordination, consolidation and coordination of the submission of financial and narrative reports according to individual donor rules and regulations.
• Improving the quality of reporting, including training and supporting members, to reporting and accountability standards, respect of deadlines and time management
• Develop and maintain overview of milestones and internal and external deadlines related to all grants, in compliance with donor requirements, rules and regulations.
• Coordinate the collection and consolidation of project documents of adequate quality over the life of the projects, including human interest stories, Community Action Plan and Community Reports, village information sheets, registration lists
• Contribute to the revision of proposals as required by adaptive management
• Actively interact with programme managers to share case studies, lessons learned and best practice on the BRCiS Portfolio management;
• Ensure that all project documents, revisions, NCE, reports and annexes are filed appropriately.
• Document, analyze, and share learning from reporting process, and compliance with donor rules and regulations.
• Contribute to continuously improving internal grant management systems; ensure that corrective measures and updates are systematically made to plans in accordance with programme changes.
• Provide an internal help-desk on donor related issues, including organize and deliver trainings in donor rules and regulations
• Contribute the creation of Member Performance Monitoring system to increase transparency in Consortium Management
• Ensure that Members regularly receive feedback on their performance and that issues are transparently flagged.
• Support Members through programme adaptations and coordinate learning opportunities.
• Support consortium governance and internal communication as required.
• Support external audits or evaluation in coordination with Finance and M&E teams.
• Any other duties that enhance the objectives of the consortium

Qualifications

Generic professional competencies for this position:

• Relevant university degree or higher education in international relations and/or development, social sciences or management.
• 3 years relevant experience in project management in the humanitarian sector
• Good understanding of donor rules and regulations
• Skills and experience in report and proposal writing
• Strong analytical skills (data and financial)
• Excellent written and oral communication skills in English
• Operational effectiveness skills using all the systems, procedures and culture within the organization for required results delivery.
• Ability to manage a varied workload, work under pressure, prioritise and meet deadlines

Context related skills; knowledge and experience (shall be adapted to the specific position):

• Knowledge of the Somali context
• Experience with Project Cycle Management
• Experience working on DEVCO, DfID and World Bank contracts

Behavioral competencies

• Working with people/Team work
• Planning and delivering results
• Managing resources to optimize results
• Handling insecure environments

We offer

• Commencement: As soon as possible
• Contract Duration: 1year with the possibility of extension
• Duty Station: Nairobi
• Travel: some travel to Somalia
• Salary/Benefits: According to NRC's general directions
• All employees of the Norwegian Refugee Council should be able to adhere to our Code of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable