Administrative / HR Assistant at Danros Kenya Limited

We are a company based in Mombasa that has been incorporated in the Republic of Kenya specializing in inbound logistics covering Customs clearance, Conventional grain vessel discharge, Port operations, Warehousing and Transportation of Cargo.

The Position: The position of human resources/administrative assistant consists of compiling and keeping personnel records and recording data for each employee, such as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on ability, and date of and reason for termination. This person will report to the administration manager.

Requirements:

Required:

• Degree or equivalent experience
• Years of experience: 3+ years of HR/Admin support experience;
• Ability to be discreet and handle confidential information appropriately
• Ability to communicate well with others and follow instructions with accuracy and efficiency
• Strong organization skills and penchant for details with ability to efficiently manage time, including the ability to work under pressure and deal with multiple priorities
• Ability to read and write professional correspondence
• Ability to prioritize tasks and handle multiple projects simultaneously
• Ability to problem-solve and be resourceful to accomplish tasks while exhibiting sound judgment and successful stress tolerance
• Participate well in a team environment to do whatever it takes to achieve goals
• Proficient personal computer skills including Microsoft Suite (Outlook, Excel, Word, PowerPoint, etc.)
• Demonstrated ability to provide exceptional customer service to client groups.
• Collaborative team-player
• Ability to learn various processes and policies quickly to effectively perform tasks and provide support as needed

Responsibilities:

• Maintain all confidence and protect all company operations by keeping information confidential.
• Conserve HR leadership time by reading, researching, and routing correspondence; drafting letters and documents; initiating telecommunications.
• Calendar Management – maintain HR leadership appointment schedule by planning and scheduling meetings, conferences and teleconferences. Routinely check and verify all appointments are up to date according to any and all changes that could occur.
• Travel - handle leadership travel by developing itineraries, agendas, and booking flights, hotels and all types of transportation; includes domestic and international travel.
• Expense Reports – consolidate all receipts and review all expenses. Create and update all needed expense reports, track all signatures and ensure finalization through SAP and Shared Services.
• Complete projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation from others; monitoring progress; problem-solving; making adjustments to plans.
• Front Desk Support during lunch and receptionist PTO.
• Assist employees with obtaining answers to HR questions; identify appropriate person to assist as needed
• Organize and complete personnel filing
• Lead Coordination efforts for office events planning
• Administer and coordinate HR invoice payments
• Maintain and update personnel records for staff (paper and electronic)

The Location: Mombasa, Kenya

Salary: Ksh 25,000