Personal Assistant at Reeds Africa Consult

Responsibilities

• Devising and maintaining office systems, including data management and filing;
• Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
• Screening phone calls, enquiries and requests, and handling them when appropriate;
• Manage the corporate communications portfolio on behalf of the Directors
• Planning, organizing and managing event
• Provide secretarial support to the Board by organizing meetings, preparation of agendas, minutes and board papers and liaising with Board committee Chairpersons as required
• Maintain an accurate record of Board meetings notices, attendance records and minutes of meetings
• Notify Board members of Board meetings with sufficient notice, organize Board and Board committee meetings, distribute board papers and support Board members’ travel arrangements

Job Qualifications

• Degree in Communication and Public relations, Business Management or the equivalent
• Proficiency in Microsoft Office package
• She should have a minimum of 8 years of experience in a similar position
• Strong personality, team player and with a high level of integrity
• Excellent interpersonal skills
• An understanding of corporate governance protocol
• Digital savvy
• She should be a Kenyan citizen