Administrative Assistant at Foreign and Commonwealth Office

Main Purpose of Job:

Working within the Counter Terrorism and Extremism Network (CTEN), the successful candidate will be responsible for providing administrative support to ensure the efficient running of the section and effective management of CTEN team resources.  This role is an opportunity to support a high profile foreign policy priority by helping tackle terrorism in line with international human rights standards.

The successful applicant will have an interest in security and justice issues and be able to use their administrative skills to deliver in a fast paced environment.

Roles and Responsibilities (What is the jobholder expected to achieve?):

• Provide administrative and clerical support to the team in order to ensure effective and efficient operations
• Support the Head of the CTEN through effective diary management and by facilitating travel and meeting requirements
• Oversee the CTEN’s operational budget by monitoring expenditure, collating forecasts, processing expense claims and reviewing all purchasing requests to ensure audit procedures are followed correctly
• Organise official incoming visits and events for the CTEN section, including drawing up programmes, arranging transport, hotel bookings, etc.
• Provide project support to Programme Officers in all administrative aspects of project management
• Act as the key contact point within the team for IT, technical, human resource and operational requests
• General office management including printing, photocopying, filing, supervision of cleaning, etc.