Finance Associate at International Aids Vaccine Initiative (IAVI)

Department:

Finance – Africa

FT or PT:

Full Time

Location:

Nairobi, Kenya

Travel:

Less than 10%

Position Summary:  

The Associate, Finance is responsible for all accounting and financial management functions of the organization in East and Southern Africa including but not limited to general ledger management, accounts and bank reconciliation, cash receipts processing, accruals and monthly accounting cycle closing.  This individual will also assist with local payroll and benefits processing in the Africa region and liaise with the Headquarters (HQ) office for Finance and Human Resources processes.   

Key Responsibilities:

Primary Duties and responsibilities shall include, but are not limited to the following:

• Day to day management of field accounting activities in accordance with IFRS (International Financial Reporting Standards).
• Develop and maintain financial records and prepare monthly reports.
• Process payroll, billing, receivables, payables, cash receipts, cash disbursements, and all general ledger functions.
• Management of financial information flow and preparation of monthly closing reports  for submission to IAVI HQ in New York.
• Maintain general ledger using Navigator.
• Prepare monthly financial reports for IAVI HQ, Africa Budget managers and periodic reports for grant donors as requested.  Prepare headcount reports and salary information on a quarterly basis for IAVI HQ human resources department.  Oversee benefits administration for all staff in the Africa region.   
• Ensure compliance with in-country and donor regulations relating to financial management.
• Manage cash flow including preparing periodic cash flow projections and requests for HQ approval and processing.
• Provide training to Africa Regional staff and manage time and expense reporting system in Deltek.
• Management and reconciliation of bank and petty cash. Manage relationship with bank including negotiating forex rates.
• Support the Deputy Regional Director and Finance &Administration in implementin.g internal control procedures consistent with IAVI’s Financial Policies.
• Establish and maintain a strict inventory of IAVI’s fixed and liquid assets.
• Verify financial documents for accuracy, completeness and compliance with policies.
• Develop and support the monitoring of the Africa Regional annual budget with support from IAVI HQ.
• Prepare and submit income and vendor taxes in compliance with Kenyan taxation laws.
• Support financial management, payroll and insurance for IAVI South Africa office.
• Support audits of the Africa Regional Offices including the Kenya and South Africa offices.

Education and Work Experience:

• Bachelor of Commerce degree in accounting, certification (CPA/ ACCA/CA) preferred.
• Minimum five years relevant experience; excellent computer skills (Microsoft Office, fund accounting software a plus, especially the Navision/Navigator).
• Proven knowledge and experience in fund accounting.
• Proven knowledge of Microsoft Work Excel and experience working at a field-office of a US based organization.
• Previous experience with monitoring donor compliance needs and reporting is desired.  Experience working with USAID funded projects and good understanding of USG Regulations 2 CFR 200) and USAID Mandatory Standard Provisions.

Other Knowledge, Skills, and Abilities:

• Experience with compliance with Kenya Government regulations relating to taxation and Limited Liability Companies.
• Detail oriented individual who is responsive to requests in a timely manner and is a self –driven team player.

Work Environment and Physical Demands:

The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Typical office environment
• Occasional travel off-site for team or departmental meetings, as needed (less than 10%)
• Ability to travel to IAVI offices in South Africa and less frequently to New York, and as needed to other meetings

Other Duties:

• Perform other duties as assigned

IAVI Core Values

• Dedication to the Mission:  We are committed to the development of safe, effective, accessible, preventive HIV vaccines for use throughout the world to achieve a world without AIDS
• Innovative Evolution:  We are committed to solving complex problems in creative and innovative ways, learning from our mistakes and successes and never giving up
• Integrity:  We are committed to meeting the highest ethical and professional standards in everything we do and to taking responsibility for our actions to earn respect
• Collaboration:  We are committed to embracing diversity, the power of glocal teamwork and the belief that by working as one we can make a difference

Leadership and Communication

• Proactively ask questions to understand organizational strategy and performance objectives
• Come up with new and unique ideas to achieve objectives
• Take proactive steps to collaborate with members from other teams/departments
• Seek solutions to a system/process failure
• Positively handle criticisms, complaints, and special requests
• Directly communicate with manager, peers and team members

Disclaimer:  Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.  The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position.  They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified.  This document does not create an employment contract, implied or otherwise, other than an “at-will” relationship.

All IAVI employees are expected to follow and abide by the legal, financial, regulatory, safety, and other general guidelines of IAVI, and to conduct their activities in a manner consistent with the highest personal and professional standards.

IAVI is an equal opportunity employer and applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.