Project Coordinator at Cordaid International

Introduction

Based in Wau Town, Wau State.

Reporting Line: The Project Coordinator reports to the Health Programme Manager based at the Cordaid office in Juba.

Purpose of this position: The Project Coordinator is to coordinate all Cordaid activities at the Wau level and will manage the Wau hospital activities while coordinating all Cordaid activities in Wau state.

Key Responsibilities and Accountabilities:

• Administratively manage the HPF program activities at Wau State hospital on behalf of Cordaid and the consortium lead
• Work with key hospital staff in the day to day planning and management of Wau state Hospital activities.
• Maintain high, cordial and professional working relationship with fellow health staff. hospital staff, state ministry of health and other actors in the state
• Support other projects related to health at the Wau level including the TB control project and coordinate with the other projects in Wau in other sectors where Cordaid is working through meetings and organize planning meetings within the team
• Ensure that all technical reports due to the donor/lead agency are submitted as required and on time
• Advise and support the Hospital Director in the management of hospital activities and ensure synergy of action
• Provide Administrative support to the Hospital Management Team and ensure timely implementation of activities
• Ensure tracking of the output of the project by providing monthly progress reports from the state hospital and share with the Program Manager
• Participate in the Senior Health Management Team (HMT) meetings at the hospital as and when necessary.
• Work with the Project Manager to identify hospital staffing gaps, develop terms of reference and support the state to recruit staff for the hospital and lobby for additional staff with the ministry of health.
• Plan and conduct quarterly review meetings of the project with the participation of the state ministry of health and the hospital Medical Director and the State Ministry of Health.
• Track, approve and review field purchase requests and ensure monthly financial reporting is undertaken by the field to Juba in timely and accurate manner
• Attend relevant coordination meetings at the state feedback to Cordaid Juba Office and HPF as may be necessary.
• Promote project visibility (this will include MOH, Health Pooled Fund and Cordaid visibility) in project-based events.
• Ensure donor compliance at every stage in the implementation of this project. This includes compliance in the areas of financial expenditures, procurements, use of equipment etc.
• Work with the Team on the ground to prepare and submit quarterly reports to the Health Program Manager/Health Advisor
• Manage and supervise the staff reporting to this position, evaluate and report on staff performance and delivery of work.
• Manage all Security, logistics, and procurement issues of the project in liaison with the Juba office for the Wau office working with all staff in the field
• Support the clinical teams to improve quality at the hospital by ensuring that the regular CMEs and clinical audits are undertaken and documented
• Liaise with all thematic managers at the Juba level to support in the integration of Cordaid activities at the Wau level
• Attend to other duties as instructed by the Programme Manager.

Qualifications required

• Bachelor/Masters in Medicine/Nursing with 2 years’ experience in Hospital management and administration and preferably with a master’s in Public Health
• At least 5 Years’ experience in project management and grant management
• Ability to develop implementation plans for project activities
• A good understanding and experience of working with state Officials, State Ministry Officials, Donors and UN agencies in South Sudan.
• Previous experience of working in South Sudan and Ability to work in areas of limited resources.
• Excellent report writing and reporting skills and people skills
• Ability to work under pressure to deliver and in a resource limited area.
• Ability to develop and manage a team