Registry Assistant at BIMAS Kenya Limited

Overall Purpose of the Job:

Assist in Processing and handling documents, retrieval, archiving and record management systems

Job Responsibilities

• Classify and label documents and file accordingly
• Ensure the document management system is up-to-date
• Respond to record requests by retrieving requested files
• Maintain accurate records of document orders and movements
• Remove or archive repeated documents or irrelevant/out-dated information
• Respond to queries in person, by e-mail, by post, or by phone
• Maintain a high level of confidentiality and Integrity
• Preparing periodic reports
• Able to work as part of a team
• Be involved the disposal of documents as per the disposal policy

Key Performance Indicators

• Ensure there is an up to date file tracker showing files retrieved and returned
• Ensure there is an up to date dispatch book for all outgoing correspondence
• Ensure prompt and correct filing of records
• Ensure there is an up to date list of files created, archived and closed
• Accurate inventory of file record
• Timely execution of all duties assigned

Competencies

• Passion and commitment to quality service performance
• Excellent organizational, planning skills
• Computer literacy and good decision making skills
• Good interpersonal skills and communication skills.
• Strong Attention to Detail
• Good time Management skills and high level of Integrity

Qualifications

• Minimum 1 year experience in a busy registry environment
• Diploma in Registry management, library and information science, archive Management or its equivalent
• KCSE have attained a minimum of C plain
• Those with exposure in the microfinance industry will have an added advantage
• Be at least 25 years of age.