Executive Assistant at Lori Systems

Job description

Are you an all-round organised individual with amazing planning skills? Do you enjoy working in a fast paced, high pressure environment? Are you super proactive and able to anticipate executive needs? Lori Systems is hiring!

About the Role

Lori is seeking a hyper organized and attentive Executive Assistant who will be supporting the CEO. This individual will ensure the CEO and the rest of the executive team are able to maximize their time efficiently through taking lead on external correspondence, organizing meetings, managing travel arrangements, as well as creating and maintaining reports/ spreadsheets.

Detailed Responsibilities

• Proactively manage the CEO’s complex and demanding calendar
• Work closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, and following up appropriately
• Professionally manage meeting requests. This includes drafting agendas, creating presentations and coordinating attendees
• Prioritize extensive competing demands that come with managing an executive calendar
• Plan and organize local & international business trips. This includes flights, accommodation and meetings with business executives
• Organize events (e.g. booking venues, transportation, agendas)
• Attend meetings with the CEO and interact with high-level stakeholders/executives
• Capture and distribute meeting minutes to the relevant parties
• Prioritize conflicting needs. This entails handling matters expeditiously, proactively, and following-through on projects to successful completion, often with deadline pressures
• Take on special projects and provide support to the larger administration team

Desired Candidate Profile

Does This Sound Like You?

• You have a Bachelor's Degree in any relevant discipline
• You have at 6 to 8 years’ experience (Minimum 2 years in an executive level Assistant role)
• You are confident in your ability to deliver and are not easily intimidated
• You are proactive and are not afraid to ask questions to get clarity
• You have strong attention to detail and are super organised
• You have the mindfulness to assess a situation and determine the appropriate course of action, referral, or response
• You have excellent written and verbal communication skills
• You are versatile and able to adapt to sudden changes, operating with a high level of professionalism
• You have the commitment to execute with limited supervision; a ‘never-give-up’ attitude
• You are willing to take initiative and own projects
• Previous start-up experience is a huge plus