Health Record Officer at Caremax Medical Centre

Caremax Health is a US-Diaspora initiative and your “one-stop-shop out-patient facility” that offers a wide range of services aimed at meeting Patient needs in a holistic manner. We are located at Juja City Mall along Thika Road. The company is seeking to recruit capable, innovative and resolut

Our client provides consulting services for Monitoring and evaluation, organizational capacity building and project management. They seek to hire a person who will work in close collaboration with the partner organizations, donors and the community to foster an enabling environment where projects can be implemented and developed with the sole purpose of impacting peoples life’s

Job  Responsibilities

• Under the supervision of senior team members develop, monitors, manages, and evaluates small research projects and Research Support Projects (RSPs);
• Assist Program staff in establishing log frames, M&E work plans, and targets during the drafting donor project proposals as well as throughout project implementation
• Develop partnerships with other funding agencies to support project activities,
• Negotiates with researchers to increase the use they make of research as input in policy formulation
• Provide the required attention to all activities required to build understanding and confidence for the project, including field visits; follow-up responses, and reporting obligations.
• Compile technical reports and project briefs including editing and formatting of documents and writing minutes.
• Draft tools and their revisions as well as data collection procedures under the supervision of the M&E Manager ( logical framework, project performance tracking, indicators, data flow chart, M&E manuals)
• Perform regular field visits to ensure the quality of data collected by Programs and to verify the accuracy of reported data
• Review and analyze weekly reports to identify the causes of potential bottlenecks in project implementation and to enhance quality of reporting.
• Create and maintain an electronic archiving system of project related documents, and manage assignments and tasks related to technical activities including project data entry, analysis and
• Provide guidance and maintain frequent communications with program partners.
• Assist in budget preparation and expense management activities for programs.
• Identify and contact new program partners for business expansion.
• Support all M&E initiatives for assigned grant(s)/project(s) including monitoring data quality, tracking the progress of activities, and contributing to staff capacity building initiatives as necessary

Qualifications

• Bachelor’s degree in Project Management, Community Development studies or any other related and equivalent disciplines from a recognized institution;
• Minimum of 3 -years’ experience in a similar position preferably in an NGO/ a donor funded organization
• Knowledge and experience in Monitoring and Evaluation is critical
• Proven ability to conceptualize, develop, plan and manage projects/mass events as well as transfer information and skills.
• Proven organizational, analytical, negotiating, communication (oral and written) and training skills.
• Excellent written, verbal, interpersonal and cross-cultural communications skills.
• Ability to prioritize, focus and deliver quality results within deadlines while meeting conflicting work demands and targets; working with or without teams with minimum supervision.
• Excellent interpersonal skills and ability to interact professionally with donor, project stakeholders, County collaborators and staff at all levels of the organization.
• Ability to work independently and with minimum supervision to meet strict deadlines

Job Summary:

Reporting to the Director of Clinical Operations, the Health Record Officer will primarily be responsible for providing quality Customer care, coding of diseases and Notifications on NHIF Portal

Job Responsibilities

• Creating and maintaining master index;
• Updating patient master index;
• Directing patients to relevant clinics;
• Scheduling of patients to the consultants and specialist clinics;
• Assigning codes to diseases and surgical procedures according to the International Classification of Diseases and Procedures in Medicine and updating on the NHIF Portal;
• Preparing Health records and reports; and
• Any other duties as may be assigned by the supervisor

Requirements

• Be a Kenyan Citizen;
• Be a holder of a Diploma in Health Records and Information Technology from an institution recognized in Kenya.
•  Excellent communication, interpersonal and analytical skills with meticulous attention to detail
• Computer literacy, with proficiency in Microsoft Office Suite
• Ability to work effectively with a team in a culturally diverse environment