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  • Posted: Oct 24, 2018
    Deadline: Oct 28, 2018
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    Médecins sans frontières (MSF) or Doctors Without Borders, is an international humanitarian-aid non-governmental organization (NGO) and Nobel Peace Prize laureate, best known for its projects in war-torn regions and developing countries facing endemic diseases.
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    Finance & HR Assistant

    Responsibilities

    • Prepare employment contracts in conformity with legal framework.
    • Execute administrative and legal related tasks
    • Enter all data into the HR database (HOMERE) and UNIFIELD
    • Prepare and maintain all HR documents and ensure personnel files are up-to-date.
    • Update Social security & Tax office employee files in order to meet legal requirements and duties.
    • Checking payroll calculations
    • Draw up monthly pay slips for all staff, editing and updating the necessary data.
    • Draw up the final pay slip and employment certificate at the end of a contract.
    • Assist the administration Manager in the provision of monthly treasury in order to ensure the coverage advances on salaries, payroll and taxes payment.
    • Supervise with Field Administration Manager all movements’ formalities and guest house stay.
    • Support in recruitment (applications, interview…).
    • Communicate to and brief new employees on HR policies.
    • Make all administrative information available to the staff (posting, meetings, etc.)
    • Support the Administration Manager in translating documents into local language.
    • Assists the Administration Manager in meetings upon request.
    • Prepare all correspondence with local authorities (i.e. Ministry of Health) in order to maintain flow and soft relationships.
    • Manage the MOH/MSF funded staff monthly payroll and file MoU’s and Service Level Agreements, amendments and contracts.
    • Cash management and Unifield accounting

    Requirements:

    • Education: Diploma/Degree in business, HR Management or similar education.
    • Experience: Desirable experience in MSF or other NGOs in developing countries.
    • Languages : Kiswahili, English
    • Knowledge : Required: Computer literacy(MS-Word, Excel)
    • Desirable: MSF HR Software (HOMERE) and UNIFELD
    • Competences : Flexibility, commitment, stress management, timeliness, autonomous in tasks

    Method of Application

    Candidates meeting the above qualifications are requested to submit a motivation letter and an updated Curriculum Vitae mentioning on the subject email line, “FIN/HR Assistant”, to:

    Email: msff-kenya-recruitment@paris.msf.org

    Applications can also be hand delivered to MSF Office in Homa Bay or sent to:

    Administrator MSF-France P.O. Box 881 Homa Bay

    DEADLINE: 5pm Sunday, 28 October 2018

    ONLY SHORT-LISTED CANDIDATES WILL BE NOTIFIED. PLEASE ENSURE RELIABLE CONTACT INFORMATION.

    MSF is an equal Employer and does not charge any application/ recruitment fee.

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