Human Resources Coordinator at Population Services International

Human Resource Coordinator at Population Services International

PSI is looking to recruit a Human Resources Coordinator to be based at their Regional Technical Services Office (RTSO), Nairobi, Kenya. He/she shall be responsible for all HR activities and ensure all HR related transactions are carried out efficiently and effectively.

Responsibilities

• Recruitment
  • Advertise all approved vacant positions as may be guided
  • Sort applications based on the basic criteria and share the list with program managers / Senior Operations Director for further shortlisting.
  • Coordinate scheduling, calling of candidates for interviews and sending out regret letters to unsuccessful candidates.
  • Follow up on interview score sheets & summary reports.
  • Facilitate the successful candidates’ background checking process to ensure timely reference checks.
  • Draft Appointment letters/ Contracts and ensure the same is signed by all parties.
  • Ensure all recruitment documents are in place and appropriately filed.
• Provide inducting training to new employees on the use of the SSHR (e.g. time sheets, leave), Medical, Pension;
• Training & Development
  • Identify relevant short training courses for the Admin and Finance team based on training needs and proactively present options to Senior Operations Director
• HR/Payroll System & HR Database
  • Administer the HR modules in the HRIS and offer support to staff on the use of the various modules not limited to Leave, Performance, & Employee Self Service.
  • Update HR data that feeds into the HR monthly report in conjunction with the payroll accountant and ensure all staff records changes are implemented in the payroll.
• Performance Management 
  • Ensure Performance & Learning Forms for all staff are duly completed and submitted at the beginning, mid and end of the Evaluation Period.Benefits Management
  • Maintain an updated PSI’s medical scheme records and liaise with the chosen insurance broker/underwriter on behalf of staff.
  • Ensure inclusions and deletions into the medical scheme are made on time, follow up on payments and any arising issues regarding to the scheme.
  • Maintain the Provident Fund Scheme records and ensure prompt enrolment/ deletion of members and payment of final dues.
• Administrative
  • Coordinate all the administrative roles and work closely with the resourcing assistant to ensure accurate and timely output.
  • Draft staff & consultant letters i.e. Contract modifications, Acting appointments, Staff bonus and salary increment.
  • Track consultant and temporary staff contracts coming to an end and ensure due process is followed in renewal process.
  • Assist in transcribing Disciplinary Hearing Sessions.
• Employee Exit
  • Guide staff at point of exit on the due process of clearance and forward the various documentation appropriately to ensure smooth exit transition of staff.

Qualifications

• Bachelor’s degree in Business Administration with a Major in Human Resources Management.
• At least 4 years’ experience in HR Support Services.
• Good knowledge of Kenya employment Act and related labour laws
• International NGO experience will be an added advantage
• Strong communication skills – written & verbal
• Strong planning and organization skills