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  • Posted: Nov 28, 2018
    Deadline: Not specified
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    The Panalpina Group is one of the world's leading providers of supply chain solutions. The company combines its core products of Air Freight, Ocean Freight, and Logistics to deliver globally integrated, tailor-made end-to-end solutions for eleven core industries. Drawing on in-depth industry know-how and customized IT systems, Panalpina manages the needs of ...
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    Documentation Clerk

    Job description

    Req ID: 157844 -

    Travel Required: None

    Start Date: December 2018

    Responsibilities

    • Work on the tasks within a team as per the SOPs assigned by the Documentation Supervisor
    • To confirm the integrity and accuracy of all the necessary shipment documents at the various stages of documentation: reception, preparation, processing and finalization
    • To ensure that all documents necessary to launch a customs entry are accurate and correct. If not, the discrepancy is to be reported to the supervisor immediately and to the subsequent relevant parties (ie, customer, B&P, OPS, Destination receiving office)
    • To carry out the online customs entries in the KRA system and update on the statuses
    • Assist with the communication of all shipment details to Customer, Airline and Forwarding Entities
    • To confirm that the detail of every task is accurate, correct and up to date in forwarding system (CargoWise at time of writing). Reports KPIs and irregularities directly to the supervisor.
    • To maintain shipment and flight files ensuring that they are up to date and flight files are stored correctly in the archive store.
    • Any other relevant duties as may be assigned by the Supervisor, Coordinator or manager of the specific area where they are currently working and/or the management.
    • Perform assigned tasks to support Panalpina meets its objectives and targets regarding quality, health, safety and environment as documented in IMS and follow all requirements as set out in the QHSE policy.
    • It is the responsibility of all staff to ensure that their day to day activities embrace sustainability/Health and safety therefore reducing the impact upon the environment, supporting the communities we work in and reducing incidents in the workplace

    Qualifications

    • level (KCSE C+)
    • Further certification or training in any relevant Commercial Course / Logistics or supply chain management, preferably with customs procedures included will be an advantage
    • Ability to work independently in a fast paced, constantly changing environment
    • Hands on experience of at least 1 (one) year and above
    • Assertiveness
    • Capable to make informed judgements and to generate practical, timely solutions
    • Ability to find pragmatic solutions by using decision making techniques
    • Ability to communicate openly and confidently
    • Willingness to engage in constructive confrontation
    • Ability to clearly and concisely present both written and/or oral information
    • Customer focus (monitors customer expectations continuously and is willing to adapt own activities/procedures)
    • Readiness to continuously focus on identifying and meeting customer current and future needs
    • Readiness to provide alternatives and optimized solutions to the Customer
    • Ability to establish a successful long-term business partnership with internal and external customers
    • Ability to work with different cultures and to manage cross functional interfaces
    • High priority for teamwork
    • Team player
    • Capable to build strong and long-term team relationships within and across functions and geographical boundaries and based on ethics and trust
    • Ready to take personal accountability for achieving individual and shared goals
    • Time management (monitoring performance against deadlines and milestones)
    • Integrity
    • Act as a Role Model for Corporate Values and fully adhere to the Code of Conduct
    • High energy and resilience
    • High commitment and positive attitude in the face of setbacks and obstacles
    • High stress level (Ability to work under pressure and deal with tight dead lines)
    • Be authentic, approachable, open and honest.

    Languages

    • Written & spoken English
    • Written & spoken Swahili

    Method of Application

    Interested and qualified? Go to Panalpina on jobs.panalpina.com to apply

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