Receptionist at Orbital Africa

Start Date: 7th January 2019

Job Purpose / Summary: The receptionist shall be responsible for executing office systems, procedures and controls in the entire administrative function covering the company policies, procedures, visitors and clients’ records etc.

Duties and Responsibilities:

• Executing systems, procedures and controls in the entire office functions covering the maintenance of daily clients’ record.
• Receiving visitors at the front desk by welcoming and directing them appropriately.
• Answering, screening and forwarding all incoming external phone calls.
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, magazines and brochures etc.)
• Ensure daily office cleanliness is maintained
• Update the calendars and schedule meetings, events, conferences etc.
• Liaise with the accountant to arrange travel and accommodations, and prepare vouchers
• Keep updated records of all office expenses and costs.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing among other office duties.

Required Qualifications

• Possess a diploma or certificate in Clerical Work, Office Administration or any relevant skills.
• Minimum 1-year work experience
• Good Interpersonal skills i.e. Influencing, communication and negotiation skills,
• Problem solving and Analytical skills
• Decisive decision maker and ability to work under tight time schedules.
• Proficient in MS Office (word, excel and outlook) as well as proficient in use of internet.
• Must satisfy Chapter 6 of the Constitution of Kenya (provide copies of KRA, EACC, CID and CRB certificates).