Depot Dispatcher at Danros Kenya

Reporting To: Operations Manager

Salary: Kshs. 30,000

Responsibilities

Administrative Duties

• Authorizing delivery notes.
• Sending sales orders to Unga Limited.
• Signing and stamping the transfer forms.
• Updating Mpesa transaction IDs to Unga Limited.
• Updating the stocks in SAP software and excel sheets.
• Communicating customer feed- back to Unga Limited team.

Complete accounting requirements

• Maintenance of depot petty cash and reconciling it weekly.
• Invoicing clients in liaison with Unga Limited sales department.
• Banking cash, cheques and emailing the deposit slip to Unga Limited.
• Reconciling the retail sales with bank deposits and updating daily sales records.
• Monitor finished goods and market returns reconciliation and account for damages.

Inventory Management

• Ensure receipt of an invoice before releasing cargo for delivery.
• Undertaking daily stock take and updating the records stock ledger.
• Receipt of goods from Unga Limited as per the receipt procedure.
• Documentation of issuance of stocks to Unga Limited sales persons.
• Manage stocks quality and integrity while in storage to minimize damages.
• Monthly stocks take with Unga Limited personnel and reconciling the stocks.
• Ensure stock takes every Saturday with the warehouse manager in order to reconcile stocks.
• Ensuring that the depot is optimally stocked to ensure that the stock does not fall below a three-day cover.
• Monitor stocks’ shelf life to ensure no expiries in the store and that an effective First in First out (FIFO) system is in place.
• Checking the physical state of stock against pest infestation and communicating this to Unga Limited for pest control. Providing a feed back to Unga Limited on the efficiency of fumigation processes.

Loading and Transport Coordination

• Authorizing gates pass for all deliveries.
• Vehicle allocation for transportation by company vehicles or contracted vehicles.
• Liaising with Emerging Events Company for loading/off loading and forwarding the documentation to accounts department. This will ensure timely reporting of casuals.

Qualifications

• Undertake other duties within the scope of your skills, competence and training as directed.
• Diploma/Certificate in Animal health and either of below;
• Logistics
• Sales & Marketing