Senior Human Resource Officer at International Rescue Committee

Job description

Requisition ID: req3437

Location: Hagadera, Kenya

Job Description

In liaison with the Field Coordinator and the Human Resource Coordinator, the Senior Human Resource Officer will offer support services in Human Resource Management and Administration to IRC staff members as regards personnel administration, auxiliary payroll processing, leave administration, recruitment and employee relations in the Kenya, Dadaab Program.

Key Functions

• Talent Acquisition
  • As The Assigned Recruiter For The Field Office
  • Coordinate recruitment of functional, administrative and support level staff at the field office levels for standard and JIT recruitments.
  • Coordinate internal mobility strategies for internally recruited staff
  • Serve as the HR panelist for recruitments.
• Talent Management
  • Ensure the appropriate on-boarding and transition processes for all staff based at the field offices
  • Coordinate all performance management processes for all field based staff
  • Provide a supportive and advisory role to all line managers for any corrective/ disciplinary action
  • Manage the exit process for all field based staff
  • Track approved professional development and career pathing objectives for field staff
  • Support Compensation and Benefit strategies by coordination of localized salary surveys at least once every two years, and raising any challenges posed in talent retention based on compensation and benefits provided.
• Services and Administration
  • Directly supervise the field based HRO to:
  • Monitor all types of leave and absenteeism for each staff member on a daily, weekly and monthly basis as appropriate.
    Maintain up-to-date records for
  • Support all localized recruitments
    Remotely manage the assigned HRO at the Head Office to:
• Coordinate national recruitments
  
  • Ensure that all field based staff are duly registered on the payroll, with service providers for benefits; are registered with the statutory bodies
  • Ensure that as they exit, all field staff are appropriately managed in the exit process for the end of their tenure with the organization
  • Provide the HR Manager Recruitment/ HR Manager Compensation and Benefits with regular updates on relevant status changes for staff in the assigned field location
• Employee Relations
  • Support staff and supervisors through the management of any grievances and disputes
  • Train staff through monthly staff meetings
• HRIS
  • Maintain all talent acquisition and management processes on Workday HRIS
• Payroll Processing
  • Ensure that national staff payroll updates/changes are submitted by 15th of every month to Nairobi HR Officers at Head Office for processing.
  • Prepare attendance sheet for refugee incentive payroll on a monthly basis and share with counterpart managers by 12th of every month.
  • Prepare and process payroll for incentive staff and submit to Field Office Finance by 20th of every month.

Reporting

Provide weekly/monthly reports to the Senior HR Coordinator on the status

• Personnel files
• Recruitment
• Leave
• Training
• Performance Management
• Benefits
• Payroll
• Employee relations issues

Qualifications

• A Bachelor’s degree in Human Resources Management, or Business Administration ; An alternate Bachelor’s degree with a PGD in Human Resources Management is also acceptable.
• Must be a member of IHRM.
• At least 5 years continuous practice in a similar position, with at least 3 in a supervisory position
• Similar experience with an INGO will be an added advantage

Knowledge

• Demonstrated knowledge of the National Labor requirements – Employment Act, WIBA, OSHA, NITA, RBA, NHIF, NSSF, PAYE.
• A good understanding of compensation and benefits strategies
• Above average competency with MS Office Suite
• Experience in use of payroll packages

Demonstrated Skills In

• Supervision of staff
• Team Building
• Organization
• Time Management
• Excellent Verbal and Written Communication in English
• Analytical reasoning
• Conflict resolution
• Positive Interpersonal interactions
• Negotiation
• Report Writing
• Cultural and Diversity Sensitivity

Demonstrated Ability To

• Work independently
• Work within tight deadlines
• Work within a multicultural , multi-ethnic environment
• Manage a project
• Exercise flexibility in the role to accomplish goals
• Work in a climatically challenging environment
• Work in a conflict/post-conflict environment is an added advantage

Note, only shortlisted candidates will be contacted. Application deadline 2nd January, 2019.

Kenyan nationals are encouraged to apply. International allowances are not available for this position. Salary and employee benefits are compliant to the Kenyan NGO Sector.

Disclaimer

Please take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes. In the event that you receive any request for payment of any sort, please get in touch with us on Tel: +(254-020) 2727730, Email: IRCKenya@rescue.org or report to the nearest police.