Finance Intern at International Rescue Committee

Responsibilities

Cash & Bank payments processing

• Maintaining both Kshs. and USD petty cash at the set limits and take responsibility of any cash differences arising.
• Ensure that there is sufficient petty cash at all time for both Ksh. and USD for smooth operation
• Ensure all Petty cash payments are properly supported and duly authorized per IRC delineation schedule before disbursement.
• Ensuring that authorizations on the payments requests are in line with the approved limits per the delineation chart
• Preparation of petty cash spreadsheets to upload stage ready for review by SFO at the end of the month.
• Ensure that a supervised petty cash counts are performed every Friday.
• Critical monitoring cash float given to the regional, TU unit and Admin.
• Devise a cash replenishment schedule to minimize weekly bank visits
• Ensure authorized receipts are correctly coded and issued upon receipt of monies.
• Maintaining the receipt book and ensuring that authorized receipts are issued upon receipt of monies.
• Stamp ‘PAID’ including cheque number on all such documents once payment has been processed
• Reconciliation of USD bank account and preparation of spreadsheets to upload stage ready for review monthly. 

 Filing

• Maintain an organized and well-documented (all files must be labeled properly and visibly) and sequential filing system for all cash disbursement vouchers
• Before filing, ensure that all documents have been stamped ‘PAID’ including cash payment reference details.
• Preparation of excel and SUN journals, ensuring these are fully supported and ready for review before upload

Other

• To act as a bank agent.
• Maintain an organized and well-documented bank correspondences file ensuring it’s continuously updated.
• Work closely with Finance Interns/Volunteers and train them on finance policies and procedures
• Assist in preparation of grants accruals at grant close out
• Preparation of corrective journals and assisting in loading of journals as and when required
• Any other duties as may be assigned by supervisor.

Qualifications

A bachelor’s degree in Finance/Business Administration with minimum CPA II qualification

Required Experience & Competencies

• Work experience in a similar position.
• Knowledge in Excel
• Knowledge of SUN accounting software applications is an added advantage