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  • Office Administrator at Microhouse Technologies Limited

  • Posted on: 13 February, 2019 Deadline: Not Specified
  • View Jobs in ICT / Telecommunication View All Jobs at Microhouse Technologies Limited
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  • MicroHouse Technologies Ltd. began operations in 1994 with a mission to provide cost effective software solutions to its customers. The company was incorporated in 2002. Since then, Microhouse has come a long way from a small team of 5 in 1996 to, 32 strong ideas minded ICT personnel.

    Office Administrator

     

    Microhouse Technologies Limited is seeking to employ an Office Administrator to organize and coordinate administration duties and office procedures.

    A successful Office Administrator should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.

    Key Responsibilities

    • Be able to learn and know how to use company applications eg. Finance, HR and Payroll
    • Running company accounts
    • Welcome guests as soon as they arrive at the office
    • Cutting tenders newspaper adverts that are related to company services offered
    • Answer, screen and forward incoming phone calls
    • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
    • Provide basic and accurate information in-person and via phone/email
    • Receive, sort and distribute daily mail/deliveries
    • Order front office supplies and keep inventory of stock
    • Update calendars and schedule meetings
    • Keep updated records of office expenses and costs
    • Take minutes during staff meetings
    • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
    • Create and update records and databases with clients’ payments and project data
    • Follow up with clients’ payments and update of project progress
    • Make statutory payments (KRA, NHIF & NSSF) on behalf of the company

    Minimum Academic/Professional Qualifications & Experience

    • Bachelor’s Degree in Business Studies or Any relevant field
    • Proficiency in computer applications
    • Shown merit and ability as reflected in work performance and results.
    • Served as an Office Administrator for a minimum period of 1 year
    • Experience in taking minutes at Board level and in accordance with regulations on minutes.
    • Demonstrate excellent interpersonal, communication and analytical skills with good understanding of administrative and report-writing skills as well as procedures in service delivery.

    Skills and Competencies-

    • Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner
    • Must possess strong interpersonal skills
    • Have accounting basics
    • Have secretarial skills
    • Proficiency in Microsoft Office
    • Must be able to communicate clearly, both written and verbally.
    • Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
    • Must be able to prioritize and plan work activities as to use time efficiently
    • Must be organized, accurate, thorough, and able to monitor work for quality.
    • Must be dependable, able to follow instructions.
    • Must have excellent customer relation skills
    • Must be able to improve performance through management feedback

    Method of Application

    Interested parties to send their CVs and Cover letter to info@microhouse.co.ke

    Interested and qualified? Go to Microhouse Technologies Limited career website on www.linkedin.com to apply

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