Procurement Officer at Law Society of Kenya

The Procurement Officer will work closely with the Finance department under the overall guidance of the Chief Executive Officer / Secretary, and in accordance with his/her contractual obligations with the Society.

Duties and Responsibilities

She/he will perform the following:

• Draw up an overall procurement plan;
• Ensure timely procurement of supplies as outlined in the work—plan;
• Act as Secretary of the Internal Tender Committee;
• Prepare tender documents;
• Advise on strategic issues related to the effectiveness of the procurement process;
• Elaborate bidding documents:
• Elaborate contracts with suppliers/service deliverers;
• Follow-upon goods /services purchased;
• Prepare necessary supporting documents prior to payment of goods or services;
• Maintain and update list of suppliers and their qualifications, delivery times & ensure that the products and supplies are of high quality;
• Develop plans for purchasing equipment services & supplies;
• Be regularly updated on procurement policies and advise colleagues;
• Prepare and submit monthly, quarterly, mid-year and year-end reports.

Required skills and experience

• Bachelor’s degree in Procurement and Supply Chain Management or any other related field plus membership to a professionally recognized body
• A minimum of 5 years of work experience as a Procurement Officer
• Solid knowledge and understanding of procurement processes, policy and systems

Key Competencies

• Strategic vision and strong analytical capabilities;
• Excellent organizational skills;
• Willingness to learn from and consult with colleagues for inputs and information sharing;
• Display sound judgment that enables independent work;
• Build good relationships with supplier(s) for effective service delivery;
• Demonstrated proficiency in computer applications preferably ERP system;
• Strong communication skills: oral, written and presentation skills.